COFNODION / MINUTES

1

Presennol

Cyng. Talat Chaudhri (Cadeirydd)

Cyng. Maldwyn Pryse

Cyng. Jeff Smith

Cyng. Emlyn Jones

Cyng. Brian Davies

Cyng. Dylan Lewis-Rowlands

Cyng. Jeff Smith

Cyng. Alun Williams

Yn mynychu

Cyng. Lucy Huws

Cyng. Mark Srong

Will Rowlands (Clerc) (Ar lein)

Wendy Hughes (Swyddog Digwyddiadau a Phartneriaethau)

Carol Thomas (Cyfiethydd)

Present

Cllr. Talat Chaudhri (Chair)

Cllr. Maldwyn Pryse

Cllr. Jeff Smith

Cllr. Emlyn Jones

Cllr. Brian Davies

Cllr. Dylan Lewis-Rowlands

Cllr. Jeff Smith

Cllr. Alun Williams

In attendance

Cllr. Lucy Huws

Cllr. Mark Stong

Will Rowlands (Clerk) (Online)

Wendy Hughes (Events & Partnerships Officer)

Carol Thomas (Translator)

2

Ymddiheuriadau

Cyng. Kerry Ferguson

Cyng. Owain Hughes

Apologies

Cllr. Kerry Ferguson

Cllr. Owain Hughes

3

Datgan buddiannau:

Dim

Declarations of interest:  

None

4

Cyfeiriadau Personol:

• Diolchwyd i'r Clerc am fynychu'r cyfarfod ar-lein yn ystod salwch.
• Diolchwyd i’r staff am baratoi adroddiadau ar gyllid adnewyddu Tŷ’r Offeiriad.
• Byddai cerdyn yn cael ei anfon at Arweinydd Cyngor Sir Ceredigion, y Cyng. Bryan Davies, oedd wedi colli ei dad yn ddiweddar.

Personal references:

• The Clerk was thanked for attending the meeting online during illness.
• Staff were thanked for preparing reports on the Presbytery refurbishment’s finances.
• A card would be sent to Leader of Ceredigion County Council, Cllr. Bryan Davies, who had recently lost his father.

5

Ethol Cadeirydd y Pwyllgor Cyllid a Sefydliadau 2024/25:

Hunan-enwebwyd y Cyng. Talat Chaudhri ac eiliwyd gan y Cyng. Brian Davies.

Nid oedd unrhyw enwebiadau eraill a PHENDERFYNWYD ethol y Cyng. Talat Chaudhri yn Gadeirydd.

Elect a Chair of the Finance & Establishments Committee for 2024-25:

Cllr. Talat Chaudhri self-nominated and was seconded by Cllr. Brian Davies.

There were no other nominations and it was RESOLVED to elect Cllr. Talat Chaudhri as Chair.

6

Ethol Is-gadeirydd y Pwyllgor Cyllid a Sefydliadau 2024/25:

Enwebwyd y Cyng. Kerry Ferguson gan y Cyng. Dylan Lewis-Rowlands ac eiliwyd gan y Cyng. Maldwyn Pryse.

Nid oedd unrhyw enwebiadau eraill a PHENDERFYNWYD ethol y Cyng. Kerry Ferguson yn Is-Gadeirydd.

Elect Vice Chair of the Finance & Establishments Committee 2024/25:

Cllr. Kerry Ferguson was nominated by Cllr. Dylan Lewis-Rowlands and seconded by Cllr. Maldwyn Pryse.

There were no other nominations and it was RESOLVED to elect Cllr. Kerry Ferguson as Vice Chair.

7

Neuadd Gwenfrewi - adnewyddiad Tŷ’r Offeiriad

Mae’r gwaith yn symud ymlaen yn dda a disgwylir iddo gael ei gwblhau erbyn diwedd mis Gorffennaf.

Neuadd Gwenfrewi – Presbytery refurbishment

Works were progressing well and expected to be completed by the end of July.

8

Neuadd Gwenfrewi - adnewyddiad Tŷ’r Offeiriad – cynydd ariannol

Dosbarthwyd taenlenni yn manylion ar gyllid y prosiect trwy e-bost. Oherwydd salwch y Clerc, byddai Cynghorwyr yn anfon unrhyw gwestiynau dros e-bost.

Dywedodd y Cyng. Lucy Huws, gyda chostau cynyddol, fod y contractwr wedi gwneud yn dda i gadw o fewn y gyllideb.

Costau diogelwch a systemau larwm i'w hadolygu cyn gosod.

Neuadd Gwenfrewi – Presbytery refurbishment – financial progress

Spreadsheets detailing the finances of the project were circulated via email. Due to the Clerk’s illness, Councillors would send any questions over email.

Cllr. Lucy Huws noted that with rising costs, the contractor had done well to stay within budget.

Security and alarm systems costs to be reviewed prior to installation.

9

Adroddiad Archwiliad Mewnol 2023-24

ARGYMHELLWYD cymeradwyo’r adroddiad Archwilio Mewnol, a mabwysiadu ei argymhellion fel y ganlyn:

• Ymchwilio i'r angen am system arian mân neu gerdyn debyd.
• Y gofrestr asedau wedi'i dyddio adeg yr adolygiad, ac yn cael ei hadolygu'n flynyddol ar gyfer asedau darfodedig.
• Diweddaru dyddiad adolygu'r gofrestr risg

Awgrymwyd adolygu'r polisi ar gyfer gor-gyllideb gwariant.

Diolchwyd i'r staff am eu gwaith.

Internal Audit Report 2023-24

It was RECOMMENDED to approve the Internal Audit report, and to adopt it’s recommendations as follows:

• Investigate need for a petty cash or debit card system.
• Asset register dated at review, and reviewed annually for obsolete assets.
• Review date of risk register updated

It was suggested that policy for spending over-budget be reviewed.

Staff were thanked for their work.

10

Ffurflen Flynyddol 2023-24

ARGYMHELLWYD cymeradwyo’r Ffurflen Flynyddol.

Annual Return 2023-24

It was RECOMMENDED that the Annual Return be approved.

11

Yswiriant y Cyngor

Gwnaethwyd cytundeb tair blynedd sefydlog yn 2023-24, felly roedd y Cyngor Tref yn rhwym i'r un yswiriwr. Roedd premiwm adnewyddu ar gyfer 2024-25 wedi cynyddu, er bod hyn oherwydd bod mwy o yswiriant yn cael ei ddarparu gan fod asedau newydd (gan gynnwys coed Nadolig metel a Mannau Tyfu Plascrug) wedi’u cynnwys yn y polisi.

ARGYMHELLWYD cymeradwyo gwariant o £14,078.68 i adnewyddu polisi yswiriant y Cyngor.

ARGYMHELLWYD cymeradwyo gwariant o £367.36 i adnewyddu polisi yswiriant seibr y Cyngor.

Council Insurance

A fixed three year agreement was made in 2023-24, so the Town Council was bound to the same insurer. Renewal premium for 2024-25 had increased, although this was due to more cover being provided as new assets (including metal Christmas trees and Plascrug Growing Spaces) had been included in the policy.

It was RECOMMENDED to approve expenditure of £14,078.68 to renew the Council’s insurance policy

It was RECOMMENDED to approve expenditure of £367.36 to renew the Council’s cyber insurance policy.

12

Gefeillio a’r dull ariannu grwpiau a gweithgareddau

ARGYMHELLWYD ysgrifennu strategaeth glir ar gyfer y modd y dosberthir arian Gefeillio. Pwyllgor Rheoli Cyffredinol i drafod. Byddai grwpiau allanol perthnasol yn cymryd rhan lle bo angen.

Twinning and the way groups and activities are funded

It was RECOMMENDED that a clear strategy be written for the way Twinning funds are distributed. General Management Committee to discuss. Relevant outside groups would be involved where necessary.  

Agenda RhC

GM Agenda

13

Gefeillio a Kronberg – 30 mlwyddiant (1997-2027)

Nodwyd y byddai 2027 hefyd yn nodi 750 o flynyddoedd ers i siarter Aberystwyth gael ei chaniatáu ym 1277, a byddai angen i unrhyw ddathliad fod yn gysylltiedig â hynny. I'w drafod gan y Pwyllgor Rheolaeth Cyffredinol.

Kronberg Twinning – 30 year anniversary (1997 – 2027)

It was noted that 2027 would also mark 750 years since the Aberystwyth charter was granted in 1277, and any celebration would need to be tied in with that. To be discussed by General Management Committee.

Agenda RhC

GM Agenda

14

Ysgol Penweddig – cystadlaeuaeth terfynol Ewropeaidd Menter yr Ifanc yn Sisili

Y Maer i ysgrifennu i longyfarch Penweddig ar y gamp hon.

ARGYMHELLWYD darparu £250 i gynorthwyo gyda chostau teithio, o'r gyllideb Dathliadau a Derbyniadau.

Ysgol Penweddig – Young Enterprise European finals in Sicily

The Mayor to write congratulating Penweddig for this achievement.

It was RECOMMENDED to provide £250 to assist with travel costs, from the Celebrations & Receptions budget.

15

Mainc ar Pendinas (Cyng. Alun Williams)

Darparwyd costau amcangyfrifedig o £800 i'w brynu a £200 i osod mainc seddi plastig wedi'i ailgylchu. ARGYMHELLWYD cymeradwyo'r gwariant hwn.

Roedd ymholiadau ar agor gyda Chyngor Sir Ceredigion ynghylch y lleoliad, oherwydd ei fod yn safle archeolegol.

Bench on Pendinas (Cllr Alun Williams)

Estimated costs were provided of £800 to purchase and £200 to install a recycled plastic seating bench. It was RECOMMENDED to approve this expenditure.

Enquiries were open with Ceredigion County Council as to location, due to it being an archaeological site.

16

Plac Pantyfedwen (Cyng. Maldwyn Pryse)

Nid oedd unrhyw gostau wedi'u darparu hyd yn hyn. I'w drafod yn y cyfarfod nesaf.

Pantyfedwen Plaque (Cllr. Maldwyn Pryse)

No costs had been provided as yet. To be discussed at next meeting.

Agenda Cyllid

Finance Agenda

17

Gohebiaeth

Correspondence

17.1

Gwyl David Ivon Jones: cais i gefnogi’r ŵyl yn ffurfiol a phlac. I'w drafod ar ôl y cyfnod cyn yr etholiad.

David Ivon Jones Festival: request to formally support the festival and a plaque. To be discussed after the pre-election period.