COFNODION / MINUTES

46

Yn bresennol:

Cyng. Maldwyn Pryse (Cadeirydd)

Cyng. Emlyn Jones

Cyng. Jeff Smith

Cyng. Alun Williams

Cyng. Kerry Ferguson

Cyng. Dylan Lewis-Rowlands

Cyng. Bryony Davies

Cyng. Mari Turner

Cyng. Mark Strong

Cyng. Carl Worrall

Cyng. Mair Benjamin

Cyng. Brian Davies

Cyng. Connor Edwards

Cyng. Lucy Huws

Cyng. Gwion Jones

Yn mynychu:

Wendy Hughes (Swyddog Digwyddiadau a Phartneriaethau)

Carol Thomas (cyfieithydd)

Present:

Cllr. Maldwyn Pryse (Chair)

Cllr. Emlyn Jones

Cllr. Jeff Smith

Cllr. Alun Williams

Cllr. Kerry Ferguson

Cllr. Dylan Lewis-Rowlands

Cllr. Bryony Davies

Cllr. Mari Turner

Cllr. Mark Strong

Cllr. Carl Worrall

Cllr. Mair Benjamin

Cllr. Brian Davies

Cllr. Connor Edwards

Cllr. Lucy Huws

Cllr. Gwion Jones

In attendance:

Wendy Hughes (Events & Partnerships Officer)

Carol Thomas (translator)

47

Ymddiheuriadau ac absenoldeb:

Yn absennol efo ymddiheuriadau:

Cyng. Talat Chaudhri

Yn absennol heb ymddiheuriadau:

Cyng. Owain Hughes

Apologies and absence:

Absent with apologies:

Cllr. Talat Chaudhri

Absent without apologies:

Cllr. Owain Hughes

48

Datgan Diddordeb ar faterion yn codi o’r agenda

• Gwariant mis Mehefin: Cyng Kerry Ferguson – Darparu lletwyr gwefan i Gyngor Tref Aberystwyth.
• Gwariant mis Mehefin: Cyng Emlyn Jones – Darparu lletwyr gwefan i Gyngor Tref Aberystwyth

Declaration of Interest on Matters Arising from the agenda

• June expenditure: Cllr Kerry Ferguson – Provides website hosting for Aberystwyth Town Council.
• June expenditure: Cllr Emlyn Jones – Provides website hosting for Aberystwyth Town Council

49

Cyfeiriadau Personol

Roedd Clwb Busnes Aberystwyth wedi cynhyrchu Canllaw Be Sydd Ymlaen.

Personal References

Aberystwyth Business Club had produced a What’s On Guide.

50

Adroddiad y Maer

Dosbarthwyd adroddiad ysgrifenedig trwy e-bost.

Mayoral report

A written report was circulated via email.

51

Cofnodion o Gyfarfod Blynyddol y Cyngor Llawn a gynhaliwyd nos Lun 20 Mai 2024 i gadarnhau cywirdeb

PENDERFYNWYD cymeradwyo’r cofnodion gyda’r newidiadau a ganlyn:

• 33 dileu ‘gyda’r bwriad y gellir cyfethol Cadeiryddion Pwyllgorau a Chynghorwyr nad ydynt yn y cyfarfod blynyddol i’r Pwyllgor yn ddiweddarach.’
• 34 dileu ‘gyda’r bwriad y gellir cyfethol cynghorwyr nad ydynt yn y cyfarfod blynyddol i’r Pwyllgor yn ddiweddarach.’
• 30-34 Maldwyn Pryse a'r Cyng. Emlyn Jones i'w enwi fel aelodau Ex-Officio ar bob Pwyllgor

Minutes of the Annual Meeting of Full Council held on Monday 20 May 2024 to confirm accuracy

It was RESOLVED to approve the minutes with the following amendments:

• 33 Omit ‘with a view that Committee Chairs and Councillors not at the annual meeting may be co-opted to the Committee at a later date.’
• 34 Omit ‘with a view that councillors not at the annual meeting may be co-opted to the Committee at a later date.’
• 30-34 Maldwyn Pryse and Cllr. Emlyn Jones to be specified as Ex-Officio members on all Committees

52

Materion yn codi o’r Cofnodion:

Gofynnwyd am ddiweddariadau ar yr eitemau canlynol. Clerc i roi diweddariad ar ddychwelyd i'r gwaith.

• 11 Llys Prifysgol Aberystwyth
• 22 Ymddiriedolaeth Cymynrodd Joseph a Jane Downie
• 23 Llywodraethwyr Ysgol
• 40 Cwestiynau sy’n ymwneud â materion tu fewn cylch gorchwyl y Cyngor hwn YN UNIG.

Matters arising from the Minutes:

Updates were requested on the following items. Clerk to provide update on return to work.

• 11 Aberystwyth University Court
• 22 Joseph and Jane Downie Bequest Trust
• 23 School Governors
• 40 Questions relating ONLY to matters in this Council’s remit

53

Cofnodion o’r Pwyllgor Cynllunio a gynhaliwyd ar nos Lun 3 Mehefin 2024

PENDERFYNWYD cymeradwyo’r cofnodion gyda’r newid a ganlyn

• Roedd y Cyng. Maldwyn Pryse wedi bod yn ymchwilio i pam fod trethi busnes yn uchel yn y dref, gan gymharu a trefi eraill ar draws Cymru. Byddai'n gwahodd Elin Jones AS ac eraill i drafod y canfyddiadau.

Minutes of the Planning Committee held on Monday 3 June 2024

It was RESOLVED to approve the minutes with the following amendment:

• 3 Cllr Maldwyn Pryse had been investigating why business rates are high in the town compared to other towns across Wales. He would be inviting Elin Jones AS and others to discuss the findings.

54

Materion yn codi o’r Cofnodion:

• 10 Y Cyng. Clive Davies, yr Aelod Cabinet dros yr Economi ac Adfywio i'w wahodd, nid y Cyng. Matthew Vaux, Aelod Cabinet dros Bartneriaethau, Tai, Cyfreithiol a Llywodraethu a Diogelu'r Cyhoedd.

Matters arising from the minutes

• 10 Cllr Clive Davies, Cabinet member for Economy and Regeneration to be invited, not Cllr Matthew Vaux, Cabinet Memeber for Partnerships, Housing, Legal and Governance and Public Protection.

55

Cofnodion o’r Pwyllgor Rheolaeth Cyffredinol a gynhaliwyd ar nos Lun 10 Mehefin 2024

PENDERFYNWYD derbyn y cofnodion a’r argymhellion gyda’r newidiadau a ganlyn:

• ARGYMHELLWYD bod y Cyngor Tref yn cefnogi’r prosiect cychwynnol.
• Datganodd Cyng. Dylan Lewis-Rowlands diddordeb, a daeth y Cyng. Kerry Ferguson i’r gadair.

Minutes of the General Management Committee el don Monday 10 June 2024

It was RESOLVED to approve the minutes with the following amendments:

• It was RECOMMENDED that the Town Council support the initial project.
• Cllr. Dylan Lewis-Rowlands declared an interest, and Cllr. Kerry Ferguson took the chair.

56

Materion yn codi o’r Cofnodion:

5. 1 Chwynu strydoedd: I’w drafod gan y Pwyllgor Rheolaeth Cyffredinol.

Ymunodd y Cyng. Mari Turner y cyfarfod.

Ymunodd y Cyng. Lucy Huws y cyfarfod.

Matters arising from the minutes

5. 1 Street weeding: To be discussed by General Management Committee.

Cllr. Mari Turner joined the meeting.

Cllr. Lucy Huws joined the meeting.

Agenda RhC

GM Agenda

57

Cofnodion o’r Pwyllgor Cyllid a Sefydliadau a gynhaliwyd ar nos Lun, 19 Mehefin 2023

PENDERFYNWYD derbyn y cofnodion a’r argymhellion, gyda’r newid a ganlyn:

• 9 Adroddiad Archwiliad Mewnol: Diwygio i nodi argymhellion yr archwilydd mewnol fel a ganlyn:
  • Ymchwilio i'r angen am system arian mân neu gerdyn debyd.
  • Bod y gofrestr asedau yn cael ei ddyddio adeg yr adolygiad, ac yn cael ei hadolygu'n flynyddol ar gyfer asedau darfodedig.
  • Diweddaru dyddiad adolygu'r gofrestr risg

Minutes of the Finance & Establishments Committee el don Monday 17 June 2024

It was RESOLVED to approve the minutes and recommendations, with the following amendment:

• Internal Audit report: Amend to specify the internal auditor’s recommendations as follows:
  • Investigate need for a petty cash or debit card system.
  • Asset register to be dated at review, and reviewed annually for obsolete assets.
  • Review date of risk register updated

58

Materion yn codi o’r Cofnodion:

• Adnewyddiad Tŷ’r Offeiriad: Clerc i roi diweddariad ar ôl dychwelyd nôl i’r gwaith.
• Gefeillio a Kronberg – 30 mlwyddiant (1997-2027): Eglurodd y Cyng. Gwion Jones y byddai'n well gan Grŵp Gefeillio Aberystwyth a Kronberg (AKT) ddathliad ar ei ben ei hun.

Gadawodd y Cyng. Mair Benjamin y cyfarfod.

Matters arising from the minutes

• Presbytery refurbishment: Clerk to provide update on return to work.
• Kronberg Twinning – 30 year anniversary (1997 – 2027): Cllr. Gwion Jones explained that the Aberystwyth Kronberg Twinning Group (AKT) would prefer a stand alone celebration.

Cllr Mair Benjamin left the meeting

Agenda RhC

GM Agenda

59

Ystyried gwariant Mis Mehefin

PENDERFYNWYD cymeradwyo’r gwariant.

Gofynnwyd bod anfonebau sy'n cael eu talu gan arian grant yn cael eu darparu ar wahân i’r rhai nad ydynt, er eglurder.

To consider June expenditure

It was RESOLVED to approve the expenditure.

It was requested, for clarity, that invoices being paid for by grant funds be provided separately from those that are not.

60

Cymeradwyo cyfrifon Mis Mai

PENDERFYNWYD cymeradwyo’r cyfrifon.

Pleidleisiodd y Cyng. Dylan Lewis-Rowlands yn erbyn hyn.

To approve May accounts

It was RESOLVED to approve the accounts.

Cllr Dylan Lewis-Rowlands voted against this.

61

Ystyried adroddiad yr Archwilydd Mewnol 2022-23

PENDERFYNWYD cymeradwyo’r adroddiad a oedd wedi cael ei gywiro a’i ail lofnodi gan yr Archwilydd Mewnol. Awgrymwyd y dylid nodi'r holl argymhellion gyda'i gilydd ar ddiwedd yr adroddiad ar gyfer adroddiadau yn y dyfodol.

To consider the Internal Audit report 2023-24

It was RESOLVED to approve the report which had been corrected and re-signed by the Internal Auditor. It was suggested that for future reports all recommendations be noted together at the end of the report.

62

Cymeradwyo’r Ffurflen Flynyddol 2023-24

PENDERFYNWYD cymeradwyo’r Ffurflen Flynyddol.

To approve the Annual Return 2023-24

It was RESOLVED to approve the Annual Return

63

Yswiriant 2024-25

PENDERFYNWYD cymeradwyo'r gwariant ar y ddau bolisi fel yr argymhellwyd gan y Pwyllgor Cyllid.

Nodwyd bod y Cynghorwyr yn bryderus ynghylch y cynnydd mewn prisiau ond yn deall mai'r rheswm oedd y cynnydd yn yr asedau (pedair coeden Nadolig metel, mannau tyfu ychwanegol i'r gymuned, offer campfa newydd ym Mhenparcau).

Ataliodd y Cyng Dylan Lewis-Rowlands ei bleidlais.

Insurance 2024-25

It was RESOLVED to approve the expenditure on both policies as recommended by the Finance Committee.

It was noted that the Councillors were concered about the price increase but understood the reason being due to the increased assets (four steel Christmas trees, added growing spaces for the community, new gym equipment in Penparcau).

Cllr Dylan Lewis-Rowlands abstained from voting.

PENDERFYNWYD gohirio Rheol Sefydlog 3x ac ymestyn y cyfarfod tu hwnt i 9pm

It was RESOLVED to suspend Standing Order 3x and extend the meeting beyond 9pm

64

Cwestiynau sy’n ymwneud â materion tu fewn cylch gorchwyl y Cyngor hwn YN UNIG.

• Meinciau Prom: Roedd safon y paentiad ar y meinciau yn wael. Cyngor Sir Ceredigion oedd yn berchen ar y meinciau hyn, nid y Cyngor Tref. Pwyllgor Rheoli Cyffredinol i drafod.
• Mannau Gwyrdd: Gwelyau blodau gwag ar y prom i gael sylw.
• Polion baneri: Roedd un o bolion baneri’r Cyngor Tref ger y Castell wedi ei ddifrodi ac angen ei atgyweirio cyn gynted â phosib.
• Placiau: Y Clerc i holi am gofrestr/polisïau ar gyfer placiau ar feinciau.
• Baneri: Y Clerc i sicrhau trefn gytunedig o gyhwfan baneri.
• Postyn bys y Stryd Fawr: postyn wedi'i ddifrodi ers cryn amser ac angen ei atgyweirio cyn gynted â phosib.
• Jeti: Gofynnwyd am amserlen ar gyfer atgyweiriadau.
• Arwyddion Tref: Gofynnwyd am ddiweddariad ar gynigion ar gyfer arwyddion croeso Aberystwyth newydd.
• Yn dilyn y cwestiynau uchod, awgrymwyd bod y Pwyllgor Rheolaeth Cyffredinol yn ystyried drafftio log o benderfyniadau er mwyn cadw cofnod o benderfyniadau’r Cyngor.

Questions relating ONLY to matters in this Council’s remit

• Prom Benches: The quality of the painting of the benches was poor. These benches were owned by Ceredigion County Council, not the Town Council. General Management Committee to discuss.
• Green Spaces: Empty flower beds on the prom to be addressed
• Flag poles: One of the Town Council’s flag poles by the Castle was damaged and in need of repair as soon as possible.
• Plaques: The Clerk to enquire about a register/policies for plaques on benches.
• Flags: The Clerk to ensure flags are flown in line with agreed policy.
• Fingerpost Great Darkgate Street: post still damaged after quite some time and in need of repair as soon as possible.
• Jetty: A timeline was requested for repairs.
• Town Signs: An update was requested on proposals for new Aberystwyth welcome signs.
• Following the questions above, it was suggested that the General Management Committee consider drafting a log of decisions in order to keep a track of Council decisions

Agenda RhC

GM Agenda

65

Ceisiadau cynllunio

Dim

Planning applications

None

66

Adroddiadau YSGRIFENEDIG gan gynrychiolwyr ar gyrff allanol

Dosbarthwyd yr adroddiadau canlynol trwy e-bost:

• Cymdeithas Pobl mewn Partneriaeth Aberystwyth ac Esquel (Cyng Emlyn Jones). Cardiau o ddiolch i'w hanfon at Roger a Mercedes Mills ac i'r Athro Stephen Tooth am eu cyfraniad estynedig i'r grŵp dros y blynyddoedd
• Cymdeithas Teithwyr Rheilffordd Amwythig Aberystwyth -SARPA. (Cyng Jeff Smith)
• GAG (Grŵp Aberystwyth Gwyrddach) (Cyng Jeff Smith)
• CSCC (Cyng Jeff Smith)
• Grŵp ymddiriedolwyr y gofeb rhyfel (Cyng. Maldwyn Pryse – adroddiad y Maer)

WRITTEN Reports from representatives on outside bodies

The following reports were circulated via email:

• Aberystwyth and Esquel People in Partnership Association (Cllr Emlyn Jones). Cards of thanks to be sent to both Roger and Mercedes Mills and to Prof. Stephen Tooth for their extended contribution to the group over the years
• Shrewsbury Aberystwyth Rail Passengers Association -SARPA. (Cllr Jeff Smith)
• GAG (Greener Aberystwyth Group) (Cllr Jeff Smith)
• NICW (Cllr Jeff Smith)
• War Memorial Trust (Cllr. Maldwyn Pryse – Mayoral report)

67

Gohebiaeth

Correspondence

Dim

None