Finance and Establishment - 18-03-2024
7:00 pm
Minutes:
Cyngor Tref Aberystwyth Town Council
Cofnodion y Pwyllgor Cyllid a Sefydliadau (hybrid)
Minutes of the Finance and Establishments Committee (hybrid)
18.3.2024
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COFNODION / MINUTES
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| 1 | Presennol
Cyng. Talat Chaudhri (Cadeirydd) Cyng. Kerry Ferguson Cyng. Mair Benjamin Cyng. Dylan Lewis-Rowlands Cyng. Brian Davies Cyng. Lucy Huws Cyng. Maldwyn Pryse Cyng. Emlyn Jones Cyng. Alun Williams Cyng. Mark Strong Cyng. Jeff Smith Cyng. Mathew Norman
Yn mynychu
Will Rowlands (Clerc dan Hyfforddiant) |
Present
Cllr. Talat Chaudhri (Chair) Cllr. Kerry Ferguson Cllr. Mair Benjamin Cllr. Dylan Lewis-Rowlands Cllr. Brian Davies Cllr. Lucy Huws Cllr. Maldwyn Pryse Cllr. Emlyn Jones Cllr. Alun Williams Cllr. Mark Strong Cllr. Jeff Smith Cllr. Mathew Norman
In attendance
Will Rowlands (Trainee Clerk) |
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| 2 | Ymddiheuriadau ac Absenoldeb:
Yn absennol efo ymddiheuriadau: Cyng. Bryony Davies Cyng. Sienna Lewis-Oldale (absenoldeb estynedig a ganiateir)
Yn absennol heb ymddiheuriadau: Cyng. Owain Hughes
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Apologies & Absence:
Absent with apologies: Cllr. Bryony Davies Cllr. Sienna Lewis-Oldale (extended leave permitted)
Absent without apologies: Cllr. Owain Hughes
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| 3 | Datgan buddiannau:
Dim |
Declarations of interest:
None
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| 4 | Cyfeiriadau Personol:
· Diolchwyd i’r rhai a fynychodd brotest heddwch yn Aberporth · Estynnwyd dymuniadau pen-blwydd i’r Cyng. Emlyn Jones |
Personal references:
· Thanks were extended to those who attended a peace protest in Aberporth · Birthday wishes were extended to Cllr. Emlyn Jones
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| 5
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Cyfrifon Mis Chwefror
ARGYMHELLWYD cymeradwyo’r cyfrifon.
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February accounts
It was RECOMMENDED that the accounts be approved.
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| 6 | Neuadd Gwenfrewi – adnewyddiad Tŷ’r Offeiriad
Roedd ymweliad safle ar gyfer Cynghorwyr yn cael ei gynnal ddydd Mercher 20 Mawrth 2024
ARGYMHELLWYD cymeradwyo’r cynllun lliw a gyflwynwyd gan y swyddfa, i beintio waliau gyda lliw gwyn niwtral drwyddi draw gydag un wal nodwedd o liw ym mhob swyddfa. |
Neuadd Gwenfrewi – Presbytery refurbishment
A site visit for Councillors was being held on Wednesday 20 March 2024
It was RECOMMENDED to approve the colour scheme presented by the office, to paint walls a neutral off-white throughout with one feature wall of colour in each office.
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| 7 | Penodi archwilydd mewnol
ARGYMHELLWYD cysylltu â Rhian Davies, a gynhaliodd yr archwiliad ar gyfer 2022-23, i gynnal yr archwiliad mewnol. |
Appointment of Internal Auditor
It was RECOMMENDED to contact Rhian Davies, who carried out the audit for 2022-23, to carry out the internal audit.
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| 8 | Penodi llofnodwyr banc
ARGYMHELLWYD dileu’r cyn-Gyng. Steve Davies fel llofnodwr ac ychwanegu Cyng. Talat Chaudhri yn ei le. Trafodaethau pellach i’w cynnal unwaith y penodir Clerc newydd. |
Appointment of bank signatories
It was RECOMMENDED to remove former Cllr. Steve Davies as a signatory and add Cllr. Talat Chaudhri in his place. Further discussions to be had once a new Clerk was appointed.
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| 9 | Bardd y Dref: Llyfyr glas Aberystwyth
Cafwyd amcangyfrif o bris rhwng £500 a £700 gan rwymwr llyfrau proffesiynol lleol i gynhyrchu llyfr o safon uchel i ddal barddoniaeth Beirdd y Dref. Byddai hyn yn gwasanaethu fel ased hanesyddol, yn para sawl degawd.
ARGYMHELLWYD cael dyfynbrisiau amgen gan y Llyfrgell Genedlaethol a Phrifysgol Aberystwyth, ac ymchwilio i opsiynau codi arian i leihau’r gost i’r Cyngor Tref. |
Town Bard: the blue book of Aberystwyth
An estimate price had been obtained from a local professional bookbinder of between £500 and £700 to produce a high quality book to hold the poetry of the current and future Town Bards. This would serve as a historical asset, lasting many decades.
It was RECOMMENDED that alternative quotations be obtained from both the National Library and Aberystwyth University, and that fundraising options be investigated to lessen the cost to the Town Council.
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| 10 | Murlun Stryd y Farchnad
ARGYMHELLWYD cynnig cyfraniad o £1000 i’r prosiect. |
Mural Stryd y Farchnad
It was RECOMMENDED to offer £1000 contribution to the project.
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| 11 | Gohebiaeth
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Correspondence | |
| 11.1 | Cyfeillgarwch Aberystwyth-Yosano: roedd y grŵp yn trefnu taith yn ôl i ymweld â Yosano, yn dilyn eu hymweliad ag Aberystwyth ym mis Tachwedd. Gwybodaeth bellach i’w cheisio. | Aberystwyth-Yosano Friendship: the group were organising a return trip to visit Yosano, following their visit to Aberystwyth in November. Further information to be sought. | |
| 11.2 | Barclays: Roedd y Dirprwy Faer a’r Clerc dan Hyfforddiant wedi cyfarfod â chynrychiolwyr y banc i drafod cau cangen Aberystwyth. Byddai’r gangen yn cau ym mis Mai ac roedd y banc yn chwilio am eiddo i sefydlu canolbwynt bancio dros dro mewn man cyhoeddus. Cadarnhaodd cynrychiolwyr nad yw Barclays yn berchen ar adeilad eu cangen yn Aberystwyth, ac na allent gadarnhau pwy oedd y perchennog.
Byddai cyfarfodydd tebyg yn cael eu trefnu gyda Halifax a banciau eraill yn y dref. |
Barclays: The Deputy Mayor and Trainee Clerk had met with representatives of the bank to discuss the Aberystwyth branch’s closure. The branch would be closing in May and the bank were looking for premises to set up a pop-up banking hub in a public space. Representatives confirmed that Barclays do not own the building of their Aberystwyth branch, and could not confirm who the owner was.
Similar meetings would be arranged with Halifax and other banks in the town. |
Agenda:
Cyngor Tref ABERYSTWYTH Town Council
| 11 Stryd y Popty / Baker Street
Aberystwyth SY23 2BJ |
council@aberystwyth.gov.uk
01970 624761 |
Maer Aberystwyth Mayor: Y Cyng. / Cllr. Kerry Ferguson
13.3.2024
Annwyl Cynghorydd / Dear Councillor
Fe’ch gwahoddir i gyfarfod o’r Pwyllgor Cyllid a Sefydliadau yn y Siambr, 11 Stryd y Popty ac o bell ar nos Lun 18.3.2024 am 7.00pm.
You are invited to a meeting of the Finance and Establishments Committee to be held in the Chamber, 11 Baker Street and remotely on Monday 18.3.2024 at 7.00pm.
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AGENDA
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| 1 | Yn bresennol
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Present
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| 2 | Ymddiheuriadau
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Apologies
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| 3 | Datgan Diddordeb | Declarations of interest
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| 4 | Cyfeiriadau Personol | Personal references
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| 5 | Ystyried cyfrifon Mis Ionawr
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Consider February accounts |
| 6 | Neuadd Gwenfrewi – adnewyddiad Tŷ’r Offeiriad | Neuadd Gwenfrewi – Presbytery refurbishment
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| 7 | Penodi archwilydd mewnol | Appointment of internal auditor
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| 8 | Penodi llofnodwyr banc | Appointment of bank signatories
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| 9 | Bardd y Dref: Llyfyr glas Aberystwyth | Town Bard: the blue book of Aberystwyth
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| 10 | Murlun Stryd y Farchnad | Mural Stryd y Farchnad
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| 11 | Gohebiaeth
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Correspondence
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Yr eiddoch yn gywir/ Yours sincerely
Gweneira Raw-Rees, Clerc Tref Aberystwyth Town Clerk
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Gall y cyhoedd fynychu’r Pwyllgor trwy gysylltu gyda Swyddfa’r Cyngor Tref am fanylion
01970 624761 / council@aberystwyth.gov.uk
Members of the public can attend the Committee by contacting the Town Council Office for details