COFNODION / MINUTES

Cyng. Sienna Lewis (Cadeirydd)

Cyng. Talat Chaudhri

Cyng. Maldwyn Pryse

Cyng. Jeff Smith

Cyng. Kerry Ferguson

Cyng. Matthew Norman

Cyng. Emlyn Jones

Cyng. Owain Hughes

Yn mynychu

Cyng. Lucy Huws

Cyng. Carl Worrall

Cyng Mair Benjamin

Hedydd Cunningham (Cyfrifydd)

John Cunningham (Cyfrifydd)

Wendy Hughes (Digwyddiadau a Phartneriaethau ac yn cynrychioli’r Clerc yn ei habsenoldeb)

Jordan Phillips (Aelod o’r cyhoedd)

Cllr. Sienna Lewis (Chair)

Cllr. Talat Chaudhri

Cllr. Maldwyn Pryse

Cllr. Jeff Smith

Cllr. Kerry Ferguson

Cllr. Matthew Norman

Cllr. Emlyn Jones

Cllr. Owain Hughes

In attendance

Cllr. Lucy Huws

Cllr. Carl Worrall

Cllr. Mair Benjamin

Hedydd Cunningham (Accountant)

John Cunningham (Accountant)

Wendy Hughes (Events & Partnerships and representing the Clerk in her absence)

Jordan Phillips (Member of the public)

Cyng. Mark Strong

Cyng. Alun Williams

Cyng. Bryony Davies

Cyng. Brian Davies

Cyng. Dylan Lewis-Rowlands

Cllr. Mark Strong

Cllr. Alun Williams

Cllr. Bryony Davies

Cllr. Brian Davies

Cllr. Dylan Lewis-Rowlands

12.3: Cais am grant Sgarmes – Wendy Hughes

12.3: Sgarmes grant application – Wendy Hughes

Ymddiheuriodd y Cyng. Sienna Lewis am ei habsenoldeb dros y misoedd diwethaf a fu oherwydd afiechyd.

Cllr. Sienna Lewis apologised for her absence over the last few months which had been due to ill health.

Enwebwyd y Cyng. Sienna Lewis gan y Cyng. Talat Chaudhri ac fe’i eiliwyd gan y Cyng. Emlyn Jones

Gan nad oedd unrhyw enwebiadau eraill fe’i hetholwyd yn briodol.

Cllr. Sienna Lewis was nominated by Cllr. Talat Chaudhri and seconded by Cllr Emlyn Jones

As there were no other nominations she was duly elected.

Hunan-enwebwodd y Cyng. Talat Chaudhri ac fe’i eiliwyd gan y Cyng. Maldwyn Pryse. Gan nad oedd unrhyw enwebiadau eraill fe’i etholwyd yn briodol.

Cllr. Talat Chaudhri self-nominated and was seconded by Cllr. Maldwyn Pryse. As there were no other nominations he was duly elected.

ARGYMHELLWYD cymeradwyo cyfrifon Mis Mai.

Cwestiynwyd y ddyraniad cyllideb i’r Farchnad Ffermwyr

Roedd John Cunningham wedi cytuno cyfraddau is gyda BT (gostyngiad o £110 i £45 y mis) a chontractau Ynni ar gyfer Neuadd Gwenfrewi a Sgwâr Glyndŵr (gostyngiad o £2300 y flwyddyn i £275 y flwyddyn ynghyd ag ad-daliad o £345 oherwydd trafodaethau hir).

Yswiriant: Cyflwynodd John Cunningham hefyd y dyfynbrisiau yswiriant yr oedd wedi’u derbyn. Roedd manylion y polisi gwerth gorau wedi’u dosbarthu i’r holl gynghorwyr ond oherwydd y brys i gwrdd â’r terfyn amser tynn (dyddiad adnewyddu 26.06.2023) bu’n rhaid i’r opsiynau gael eu hystyried gan y Pwyllgor Cyllid.

PENDERFYNWYD dewis Gallaghers ond gyda’r yswiriant parc sglefrio wedi’i gynnwys a’r yswiriant ‘Cyberisk’ wedi’i ychwanegu. Roedd hyn yn cynrychioli arbediad sylweddol o gymharu â’r llynedd.

Diolchodd y cynghorwyr i John a Hedydd Cunningham am eu gwaith.

It was RECOMMENDED that the May accounts be approved.

The Farmers Market budget allocation was queried.

John Cunningham (Accountant) had negotiated lower rates with BT (reduced from £110 to £45 per month) and Energy contracts for Neuadd Gwenfrewi and Sgwâr Glyndŵr (reduced from £2300 per annum to £275 per annum plus a refund of £345 due to lengthy negotiation).

Insurance: John Cunningham also presented the insurance quotes he had received. The best value policy details had been circulated to all councillors but due to the urgency of meeting the tight deadline (renewal date 26.06.2023) the options had to be considered by the Finance Committee.

It was RESOLVED to go with Gallaghers but with the skate park insurance included and the Cyberisk Insurance added. This represented a substantial saving as compared to last year.

Councillors thanked John and Hedydd Cunningham for their work.

ARGYMHELLWYD cymeradwyo’r adroddiad yn amodol ar gywiro’r dyddiad.

ARGYMHELLWYD ymgynghori â’r Cadeirydd Staffio fel rhan o Archwiliadau Mewnol yn y dyfodol.

Byddai argymhellion yr archwilydd a’r cyfrifydd ar gyfer system fflôt neu arian mân yn cael eu hystyried ymhellach.

It was RECOMMENDED that the report be approved subject to correction of the date.

It was also RECOMMENDED that the Chair of Staffing be consulted as part of future Internal Audits.

The recommendations by both the auditor and the accountant for a float or a petty cash system would be considered further.

ARGYMHELLWYD cymeradwyo’r Ffurflen Flynyddol.

It was RECOMMENDED that the Annual Return be approved.

Dal i ddisgwyl cadarnhad ysgrifenedig gan Geredigion ond byddai’n cynnwys dau aelod arall o staff. Byddai gofod desg yn cael ei greu yn y Siambr ond roedd angen dau gyfrifiadur arall a gliniadur (ar gyfer cyfarfodydd).

Dywedodd y Cyng. Emlyn Jones y byddai’n  adrodd yn ôl i’r Cyngor Tref ar ôl derbyn cadarnhad.

Diolchwyd i’r Cynghorwyr Kerry Ferguson ac Emlyn Jones am eu gwaith.

Still awaiting written confirmation from Ceredigion but it would involve two further members of staff.  Desk space would be created in the Chamber but two further computers and a laptop (for meetings) were needed.

Cllr. Emlyn Jones would report back to the Town Council after receipt of confirmation.

Councillors Kerry Ferguson and Emlyn Jones were thanked for their work.

Ebost oddiwrth Nathan Goss ynglyn ag ymsuddiant a’r opsiynau ar gyfer tangryfhau. Costau i’w darparu.

Email from Nathan Goss regarding subsidence and the options for underpinning. Costs to be provided

ARGYMHELLWYD y dylid:

•      edrych ar y cyfanswm a gynigir o dan adran 137 wrth osod y gyllideb nesaf.

•      newid yr uchafswm grant o £5,000 i £2,000

·         darparu tystiolaeth ar ffurf cynllun busnes am symiau dros £1,000 (gostyngiad o £2,000)

It was RECOMMENDED that:

·         the total offered under section 137 should be looked at whilst setting the next budget.

·         the maximum grant amount should be changed from £5,000 to £2,000.

·         Evidence in the form of a business plan should be provided for amounts over £1,000 (reduced from £2,000)

Gadawodd Jordan Phillips y Siambr

Cynigiwyd bod y Clerc yn ysgrifennu at y ddau achwynydd yn ailadrodd y canllawiau. Byddai Cadeirydd y Pwyllgor Cyllid, y Cyng. Sienna Lewis hefyd yn hapus i gwrdd â’r achwynydd cyntaf.

Jordan Phillips left the Chamber

It was proposed that the Clerk writes to both complainants reiterating the guidelines. Finance Committee Chair, Cllr Sienna Lewis would also be happy to meet with the first complainant.

I’w drafod yn y Cyngor Llawn.

To be discussed in Full Council.

Roedd rhestr lwfansau drafft wedi’u dosbarthu’n electronig ac yn y cyfarfod. Lwfansau i’w trafod  ymhellach yn y cyfarfod nesaf.

Cylchredwyd ffurflenni eithrio.

The draft allowances had been circulated electronically and at the meeting. Allowances to be discussed further at the next meeting.

Opt out forms were circulated.

Byddai’r Cynghorwyr Mair Benjamin a Jeff Smith yn mynychu’r achlysur.

Cllrs. Mair Benjamin and Jeff Smith would attend the awards.

Cyfradd cyfraniad cyflogwr rhwng 1.4.2024 i 31.3.2027 yw 18.7%. Dylid cronni’r dyraniad o £2000 (cyfyngedig yn y gronfa) yn y gyllideb flynyddol ar gyfer ddiffyg pensiwn pe bai’r Balans Buddion Diffiniedig yn annigonol a bod angen ychwanegiad.

Employer contribution rate for the period from 1.4.2024 to 31.3.2027 is 18.7%. The annual £2,000 pension deficit budget allocation in the event that the Defined Benefit Balance is inadequate and a top-up is required should be accumulated (fund restricted).

Dylid cysylltu gyda’r Cyngor Sir

Ceredigion Council to be contacted.