Full Council - 17-12-2012

6:30 pm

Agenda

Agenda:

J O GRIFFITHS   11 BAKER STREET

TOWN CLERK   ABERYSTWYTH

  

MINUTES OF A MEETING OF FULL COUNCIL HELD IN THE MEETING ROOM, 11 BAKER STREET ABERYSTWYTH ON MONDAY 17TH DECEMBER  2012  AT 6.30PM

 

Present:

Councillor Dylan Lewis

Councillor J Aled Davies

Councillor Mark Strong

Councillor Jeff Smith

Councillor Ceredig Wyn Davies

Councillor Endaf Edwards

Councillor Brenda Haines

Councillor Mererid Jones

Councillor Sue Jones-Davies

Councillor Wendy Morris-Twiddy

Councillor Kevin Roy Price

Councillor Steve Davies

 

Apologies:

Councillor Sarah Bowen

Councillor Carys Morgan

Councillor Alun Williams

Minute 131

Declarations of Interest for matters arising from agenda items

There were none recorded.

 

Minute 132

Personal References

The Clerk reported that Carole Prime was off sick. It was RESOLVED to send a get well card and best wishes for a swift recovery.

 

Minute 133

Mayoral Activity Report 

A copy of the Mayoral activity report was circulated for members’ information.

 

Minute 134

Minutes of a meeting of Council held on 26th November  2012 

It was RESOLVED to accept the minutes of a meeting held on 26th November 2012.

 

Minute 135

Minutes of a Planning Committee held on 3rd December 2012 

It was RESOLVED to accept the minutes of a meeting held on 3rd December 2012.

A meeting of the Planning Committee held on Monday 3rd December 2012 in the Committee room, 11 Baker Street, Aberystwyth at 6.30pm

 

Present:

Councillor K R Price

Councillor E Edwards

Councillor B Davies

Councillor C Davies

Councillor S Davies

Councillor W Morris-Twiddy

Councillor D Lewis

Councillor S Jones-Davies

Councillor J A Davies

Councillor J Smith

 

Apologies:

Councillor S Bowen

Councillor M Strong

 

  1. Declarations of Interest

There were none recorded.

 

  1. Planning issues and Economic Development in Aberystwyth

There was nothing to report to this committee.

 

  1. Correspondence

There was none for this committee

 

  1. Training Requirements.

It was suggested that all members would benefit from having access to bespoke planning training and following discussion it was RESOLVED to organise a training session that would tie in with a planning meeting in the near future.

 

  1. Planning Applications

A120752

Widening of existing vehicular entrance to rear and provision of an additional car parking bay and associated works

Newlands, Penglais Road, Aberystwyth.

NO OBJECTION TO THIS DEVELOPEMENT AS LONG AS GROUND WATER DISPOSAL IS CONSIDERED. THE USE OF PERMEABLE SURFACES IS PREFERED TO CONCRETE.

 

A 120755

Demolition of detached outbuilding and erection of a single story extension.

Brynawelon, Buarth Road, Aberystwyth.

NO OBJECTION TO THIS DEVELOPEMENT AND THE IMPROVEMENTS ARE WELCOMED.

 

A120761

Repositioning of external ATM through laminate glass.

Nationwide BS, 7 Gt Darkgate Street, Aberystwyth.

NO OBJECTION- CONSIDERATION OF BILINGUAL SIGNAGE WHERE APPROPRIATE.

 

A120764AV

Display of advertisement.

Lloyds TSB Bank PLC, Aberystwyth.

NO OBJECTION- CONSIDERATION OF BILINGUAL SIGNAGE WHERE APPROPRIATE.

 

A120777AV

Display of signs.

Moduron Delfryn Owens Motors, Old Coach House, Southgate, Aberystwyth.

NO OBJECTION- CONSIDERATION OF BILINGUAL SIGNAGE WHERE APPROPRIATE

 

A 120782LB

Conversion and addition of new single story element for reuse.

St Michael’s Church, Laura Place, Aberystwyth.

OBJECTION- WHILST THE CONCEPT OF THE APPLICATION IS NOT AN ISSUE IT IS FELT THAT THE OVERALL DEVELOPMENT AS PRESENTED IS NOT IN KEEPING WITH THE SURROUNDING ICONIC AND HISTORICAL STRUCTURES.   AS THIS DEVELOPMENT IS WITHIN THE ABERYSTWYTH CONSERVATION AREA IT IS HOPED THAT A MORE SYMPATHETIC PLAN CAN BE CONSIDERED.  CONCERN IS ALSO EXPRESSED AS TO THE RELOCATION OF THE EXISTING FOOTPATH.

 

A120736

Variation of condition 4 of planning permission A110627 (opening Hours)

11 Pier Street, Aberystwyth

OBJECTION-careful note is taken of the close proximity of other food outlets in the immediate area and is there a danger of over saturation in this heavily residential street? Noise and potential litter will add to an existing local issue.

 

Minute 136

Minutes of an extraordinary Council meeting held on 10th December 2012 

It was RESOLVED to accept the minutes of a meeting held on 10th December 2012 subject to the following amendments:

  1. To show that Councillor Mark Strong was present.
  2. To add the word “WHOLE” in from of building in min 130 (1)

CYNGOR TREF ABERYSTWYTH TOWN COUNCIL

 

J O GRIFFITHS   11 BAKER STREET

TOWN CLERK   ABERYSTWYTH

  

MINUTES OF AN EXTRAORDINARY MEETING OF FULL COUNCIL HELD IN THE MEETING ROOM, 11 BAKER STREET ABERYSTWYTH ON MONDAY 10TH DECEMBER  2012  AT 6.00PM

 

Present:

Councillor Dylan Lewis

Councillor J Aled Davies

Councillor Mark Strong

Councillor Jeff Smith

Councillor Ceredig Wyn Davies

Councillor Endaf Edwards

Councillor Brenda Haines

Councillor Mererid Jones

Councillor Sue Jones-Davies

Councillor Wendy Morris-Twiddy

Councillor Kevin Roy Price

Councillor Steve Davies

 

Apologies:

Councillor Sarah Bowen

Councillor Carys Morgan

Councillor Alun Williams

 

Minute 129

Declarations of Interest for matters arising from agenda items

There were none received.

 

Minute 130

The future of Council accommodation

The Town Clerk gave a brief verbal overview on progress in this matter to date.

He had prior to the meeting circulated a copy of a report on the viability of subletting parts of the property should Aberystwyth Town Council become the new landlord on the whole premises. This had been prepared by Messer’s J Raw Rees at the request of the council.

 

Following a wide ranging discussion on a number of issues members were unanimous when they considered to RESOLVE:

  1. NOT to take over the building as the new landlords as had been discussed due to the uncertain nature of potential future sublets and the financial danger to the council.
  2. To contact the owner and to offer to rent one whole floor at a rent to be confirmed but within parameters decided by Council on the advice offered by Mr Raw Rees and become the “building guardians”.
  3. To ask for a break clause within ten years, with six month’s notice clause on each party.
  4. To further investigate and discuss with other potential partners the options for long term accommodation needs.

 

Minute 137

Minutes of the  Finance and Establishment and General Management Committee held on 10th December  2012

It was RESOLVED to accept the minutes of a meeting held on the 10th December 2012 subject to the following amendments:

(Finance) (3) add-  …”and check if any other local companies can collect recycled glass”.

MINUTES OF A JOINT MEETING OF THE FINANCE AND ESTABLISHMENT AND GENERAL MANAGEMENT COMMITEES HELD IN THE MEETING ROOM, 11 BAKER STREET, ABERYSTWYTH ON MONDAY 10TH DECEMBER  2012 AT 6.30PM

 

Present:Councillor Brenda Haines

Councillor Dylan Lewis

Councillor Wendy Morris-Twiddy

Councillor Brian Davies

Councillor Ceredig Wyn Davies

Councillor Steve Davies

Councillor Mererid Jones

Councillor Martin Shewring

Councillor Alun Williams

Councillor Sue Jones-Davies

Councillor Endaf Edwards

Councillor Kevin Roy Price

 

Apologies:

Councillor Carys Morgan

Councillor J Aled Davies

Councillor Alun Williams

Councillor Sarah Bowen

Councillor Mair Benjamin

 

Finance 

  1. Declarations of Interest

Declarations of interest in this matter were received from Cllrs D Lewis, B Haines and S Jones-Davies (see 4 below)

 

  1. Correspondence

A letter was received from Aberystwyth Arts Centre asking for funding for a number of activities which didn’t attract funding from other bodies and were in the main to support arts activities for local people. It was noted that there was a provision in the budget for such grants.

Following discussion where it was considered unfair that some grants had been issued on the production of a letter or tradition and some were not- Whgta was needed was consistency and so it was RESOLVED that all applications would be made on the application forms for consideration.

 

  1. Questions relating to financial matters

A question was asked regarding the cost of recycling. There then followed a long and convoluted discussion about the issue of Aberystwyth Town Council policy on recycling.  It was finally resolved and the Clerk was asked to cost the project of renewing the front apertures on the current bins to Glass only with one bin in each bank being made for plastic bottles.

 

  1. Future budget and precept considerations- working draft to be circulated.

Declarations of interest in this matter were received from Cllrs D Lewis, B Haines and S Jones-Davies who left the meeting and took no part in some of the discussions.

The Clerk circulated a draft budget for consideration and a number of small issues were raised. He added that the final budget need not be finalised until the January meeting and that the additional information required such as mandatory spend and explanatory noted would be incorporated into the final draft.

It was RESOLVED that all applications for funding would need to complete a grant application form in future without exceptions and that there would be one grant session during May of each year.

 

General Management

  1. Correspondence
  1. Min y Ddol Bus stop.

An agreement to lease a bus stop in Penparcau to Aberystwyth Town Council was received. It transpired that there are two bus stops in Min y Ddol and clarification was needed to see which one the members wanted changing and therefore it was agreed to hold an on site meeting to resolve this matter.

 

  1. Christmas Tree

Correspondence was received regarding the Town Christmas Tree. The complainant had a raft of complaints about a range of issues – many no the responsibility of Aberystwyth Town Council. It was RESOLVED to reply to the correspondence and note the contents.

 

  1. Freedom

A letter of disappointment relating to the lack of a freedom for a Penrhyncoch man was received. It was RESOLVED to reply to the correspondent.

Members asked for further guidance on the protocols for giving a freedom.

 

  1. Senior Citizen Christmas Dinners

The Clerk reported that all the tickets for the dinners had been sold. He also reported that SCARMES had been booked for the entertainment and that this would be paid for by Menter Aberystwyth with the small surplus from the summer ents fund.

 

  1. Christmas Lighting Report

The Chairman gave an overview of the current situation regarding the Christmas Lights which had been lit on schedule thanks to a lot of work behind the scenes by a number of people.

It was reported that the lighting infrastructure would be replaced early in 2013 at no cost to Aberystwyth Town Council.

 

Minute 138

Planning applications- to consider those applications not covered in the monthly planning meeting and are time sensitive.

There were none to consider.

 

Minute 139

Clerks Report

The Clerk wished all present the Seasons Greetings.

 

Minute 140

Correspondence.

There were none recorded.

 

Minute 141

Questions relating only to matters in this Councils remit

Q1- What progress on allotments?

A1- There had been no replies to date from any party.

 

Q2-What progress on clearing the North Road Flowerbeds?

A2- Councillor Ceredig Davies gave a report on the North Road clear up and reported that the weather had been against them on groundwork’s.

 

Minute 142

To consider expenditure  

There was none to consider at this meeting.

 

Minute 143

Verbal Reports from Ceredigion County Councillors on matters pertaining to this Council

Councillor Ceredig Davies reported that positive use could be made of the filming of a TV series in Aberystwyth.

Councillor Alun Williams reported that the application to demolish the Catholic Church had been withdrawn.

 

Minute 144

Written reports from representatives to outside bodies

There were none received.

 

Minute 145

RA Board Report- Councillor Alun Williams

Councillor Williams reported that the next meeting would be on the 21st December 2012. He had nothing else to report.