General Management - 11-02-2013

6:30 pm

Minutes:

MINUTES OF A MEETING OF THE GENERAL MANAGEMENT COMMITEE HELD IN THE MEETING ROOM, 11 BAKER STREET, ABERYSTWYTH ON MONDAY 11TH FEBRUARY  2013 AT 6.30PM

 

Present:Councillor Ceredig Wyn Davies

Councillor Dylan Lewis

Councillor Wendy Morris-Twiddy

Councillor Brian Davies

Councillor J Aled Davies

Councillor Kevin Price

Councillor  Alun Williams

Councillor Mair Benjamin

Councillor Mark Strong

Councillor Jeff Smith

Councillor Martin Shewring

 

Apologies:                Councillor Sue Jones-Davies

Councillor Steve Davies

Councillor Brian Davies

 

  1. Declarations of Interest

There were none recorded.

 

 

  1. Correspondence
  1. Bus shelter cleaning.

A letter and picture report was received from CGC properties who had cleaned a bus shelter as an experiment to compile a “before and after” visualisation of the shelter on Penglais road.

Following a long discussion regarding the need to clamp down on flyposting and graffiti it was agreed to:

  • Contact probation community payback team to enquire as to availibilty and suitability of the cleaning project.
  • To contact the student’s union and remind them of the relevant legislation re flyposting of “gig” adverts.
  • Contact Ceredigion County Council to enquire what steps authority were taking to deal with the issue.
  • To contact Mr Gareth Roberts to enquire what the corporate transport unit were doing to mitigate the issue.
  • To contact the tidy towns officer of Ceredigion County Council to gain support for this issue.
  • To contact Ceredigion County Council legal services to enquire what support they could offer to help prosecute persistent offenders.

 

  1. Report on new council accommodation

The Town Clerk reported that Chairs of committees and the Mayor and Deputy Mayor had been kept informed.

It was noted that the “clock was ticking” in this matter and to this end a number of alternatives had been identified by members.

The Clerk reported that the property agent was to visit Aberystwyth soon.

 

  1. Promotion of the use of Welsh by local shops and businesses at the request of Councillor Mark Strong.

Councillor Strong gave a report on how he thought Aberystwyth Town Council could help local businesses promote use of the Welsh Language.

Following discussion, where the chairman stated that the motion was not being dismissed out of hand, he was asked to re-table the paper having worked on a more acceptable and workable model.

 

  1. Adoption of National Public Service Complaints Policy- referred.

Following discussion it was RESOLVED to accept the relevant parts of the model that apply to Town and community councils and apply to the council’s policies. It was emphasised that training would be needed on this matter for members.

 

  1. Report and follow up on Welsh Guards march through town at the request of Councillor Ceredig Davies.

Following discussion on the matter it was concluded that elements of what had been reported in the press was incorrect and negative but that certain protocols should be followed in similar circumstances in the future.

 

  1. CCTV

The Town Clerk reported that he had still not had any correspondence regarding potential costs from Ceredigion County Council.

It was agreed to wait for Ceredigion County Council to respond before making any decisions in this matter.

 

  1. Updates on Resolutions

As members had not seen the updated list this matter was referred to the next meeting.

 

Minute 180

Minutes of a Finance Committee meeting held on 18th February 2013

It was RESOLVED to accept the minutes of the meeting held on the 17th December as a true record subject to the following changes

To explain the reason for the committee swap in item 7.