COFNODION / MINUTES

Cyng. Maldwyn Pryse (Cadeirydd)

Cyng. Kerry Ferguson

Cyng. Emlyn Jones

Cyng. Mair Benjamin

Cyng. Lucy Huws

Cyng. Alun Williams

Cyng. Dylan Lewis-Rowlands

Cyng. Talat Chaudhri

Cyng. Jeff Smith

Cyng. Bryony Davies

Cyng. Brian Davies

Yn mynychu:

Will Rowlands (Clerc)

Carol Thomas (Cyfieithydd)

Cllr. Maldwyn Pryse (Chair)

Cllr. Kerry Ferguson

Cllr. Emlyn Jones

Cllr. Mair Benjamin

Cllr. Lucy Huws

Cllr. Alun Williams

Cllr. Dylan Lewis-Rowlands

Cllr. Talat Chaudhri

Cllr. Jeff Smith

Cllr. Bryony Davies

Cllr. Brian Davies

In attendance:

Will Rowlands (Clerk)

Carol Thomas (Translator)

Yn absennol efo ymddiheuriadau:

Cyng. Carl Worrall

Cyng. Mark Strong

Yn absennol heb ymddiheuriadau:

Cyng. Owain Hughes

Cyng. Connor Edwards

Cyng. Mari Turner

Cyng. Gwion Jones

Absent with apologies:

Cllr. Carl Worrall

Cllr. Mark Strong

Absent without apologies:

Cllr. Owain Hughes

Cllr. Connor Edwards

Cllr. Mari Turner

Cllr. Gwion Jones

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Roedd y Clerc wedi dychwelyd i’r gwaith, felly nid oedd angen penodi SAC dros dro.

The Clerk had returned to work, therefore there was no need to appoint a temporary RFO.

Cafwyd diweddariad ar faterion staffio gan y Cyng. Emlyn Jones, Cadeirydd y Pwyllgor Staffio. Roedd hyn yn cynnwys:

·         TGCh swyddfa – roedd y rhan fwyaf o’r staff bellach yn defnyddio gliniaduron, a oedd yn ffordd fwy effeithlon a hyblyg o weithio. Roedd Siambr y Cyngor bellach yn addas i grwpiau allanol ddefnyddio eu hoffer eu hunain, gan sicrhau gwell diogelwch data’r Cyngor. Roedd data’r Cyngor wedi’i drosglwyddo i Microsoft Sharepoint er mwyn cynyddu diogelwch, ac roedd mynediad at ddata staffio wedi’i gyfyngu i Gadeirydd y Pwyllgor Staffio a’r Clerc.

·         Cynhwysedd – Cytunwyd bod angen cyflogi aelod o staff rhan amser i ymgymryd â dyletswyddau gweinyddol a chefnogi’r clerc. Pwyllgor Staffio i drafod ymhellach.

·         Gwyliau blynyddol – PENDERFYNWYD cymeradwyo argymhelliad y Pwyllgor Staffio ynglŷn â gwyliau staff heb eu defnyddio.

·         Adolygiadau staff – roedd paratoadau ar y gweill i gynnal adolygiadau staff.

·         Pŵer Cymhwysedd Cyffredinol – PENDERFYNWYD darparu llythyr yn gofyn am estyniad i derfyn amser cymhwyster CiLCA y clerc.

Diolchwyd i’r Cyng. Emlyn Jones am ei waith.

An update on staffing  matters was provided by Cllr. Emlyn Jones, Chair of the Staffing Committee. This included:

·         Office ICT – most staff were now using laptops, which was a more efficient and flexible way of working. The Council Chamber was now suitable for outside groups to use their own equipment, ensuring better security of Council data. Council data had been migrated to Microsoft Sharepoint to increase security, and access to staffing data restricted to the Chair of the Staffing Committee and the Clerk.

·         Capacity – It was agreed that there was need to employ a part-time member of staff to undertake administrative duties and support the clerk. Staffing Committee to discuss further.

·         Annual leave – It was RESOLVED to approve the Staffing Committee’s recommendation regarding unused staff leave.

·         Staff reviews – preparations were underway to undertake staff reviews.

·         General Power of Competence – It was RESOLVED to proivde a letter requesting an extention to the clerk’s CiLCA qualification deadline.

Cllr. Emlyn Jones was thanked for his work.

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