Finance and Establishment - 20-02-2023
7:00 pm
Minutes:
Cyngor Tref Aberystwyth Town Council
Cofnodion y Pwyllgor Cyllid a Sefydliadau (hybrid)
Minutes of the Finance and Establishments Committee (hybrid)
- 2.2023
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COFNODION / MINUTES
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| 1 | Presennol
Cyng. Maldwyn Pryse (Cadeirydd) Cyng. Jeff Smith Cyng. Mathew Norman Cyng. Kerry Ferguson Cyng. Talat Chaudhri Cyng. Connor Edwards
Yn mynychu
Cyng. Emlyn Jones Cyng. Carl Worrall Gweneira Raw-Rees (Clerc)
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Present
Cllr. Maldwyn Pryse (Chair) Cllr. Jeff Smith Cllr. Mathew Norman Cllr. Kerry Ferguson Cllr. Talat Chaudhri Cllr. Connor Edwards
In attendance
Cllr. Emlyn Jones Cllr. Carl Worrall Gweneira Raw-Rees (Clerk)
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| 2 | Ymddiheuriadau
Cyng. Sienna Lewis Cyng. Steve Davies Cyng. Alun Williams Cyng. Brian Davies
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Apologies
Cllr. Sienna Lewis Cllr. Steve Davies Cllr. Alun Williams Cllr. Brian Davies
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| 3 | Datgan buddiannau:
6: Roedd y Cyng Jeff Smith yn cael ei gyflogi yn y Llyfrgell Genedlaethol |
Declarations of interest:
6: Cllr Jeff Smith was employed at the National Library
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| 4 | Cyfeiriadau Personol:
Croesawyd y Cyng Connor Edwards fel aelod o’r Pwyllgor |
Personal references:
Cllr Connor Edwards was welcomed as a member of the Committee
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| 5
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Cyfrifon Mis Ionawr
ARGYMHELLWYD cymeradwyo cyfrifon Mis Ionawr |
January accounts
It was RECOMMENDED that the January accounts be approved.
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| 6 | Penwythnos Sefydlu’r Maer a Gefeillio 19-21 Mai 2023
Gadawodd y Cyng Jeff Smith y Siambr Cyflwynwyd costau amrywiol lleoliadau a lletygarwch ac ARGYMHELLWYD cynnal y Seremoni Urddo yn y Llyfrgell Genedlaethol.
ARGYMHELLWYD hefyd darparu bwyd (pysgod a sglodion) ar y nos Sadwrn os yn bosibl, cinio dydd Sul yn y Clwb Pêl-droed cyn Parêd y Maer a the Cymreig ar brynhawn Sadwrn yng nghaffi Consti.
Diolchwyd i’r Swyddog Digwyddiadau a Phartneriaethau am ei gwaith. |
Mayor Making and Twinning weekend 19-21 May 2023
Cllr Jeff Smith left the Chamber
Various venue and hospitality costs were presented and it was RECOMMENDED that the Inauguration Ceremony be held at the National Library.
It was also RECOMMENDED that food (fish & chips) be provided on the Saturday evening if possible, Sunday lunch at the Football Club prior to the Mayoral Parade and a Welsh tea on Saturday afternoon in the Consti cafe.
The Events and Partnerships Officer was thanked for her work.
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| 7 | Rhaglen haf yn y Bandstand
Byddai’r Clerc yn ymchwilio i’r costau ar gyfer blwyddyn ariannol 2023 -24 ar gyfer trafod ymhellach. |
Summer programme in the Bandstand
The Clerk would investigate costs for the 2023 -24 financial year to inform further discussion.
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Cysylltu
Contact |
| 8 | Partneriaeth Gefeillio Kronberg
Byddai’r cais am gyllid i dalu costau annisgwyl yn ystod yr ymweliad â Kronberg yn cael ei ystyried yn dilyn rhagor o wybodaeth am gynlluniau’r Bartneriaeth ar gyfer eu cronfeydd wrth gefn. |
Kronberg Twinning Partnership
The request for funding to cover unexpected costs during the visit to Kronberg would be considered following further information on the Partnership’s plans for their reserves. |
Cysylltu
Contact |
| 9 | Archwilydd Mewnol
ARGYMHELLWYD contractio Emyr Phillips i gynnal yr archwiliad mewnol |
Internal Auditor
It was RECOMMENDED that Emyr Phillips be contracted to carry out the internal audit |
Cysylltu
Contact |
| 10 | Hysbysebu
ARGYMHELLWYD cysylltu ag EGO ynghylch contract argraffu a digidol chwarterol |
Advertising
It was RECOMMENDED that EGO be approached regarding a quarterly print and digital contract |
Cysylltu
Contact |
| 11 | Yswiriant y Cyngor
Roedd yswiriant i’r Eglwys yn broblematig gan fod yr yswirwyr presennol yn seilio’r gost ar werthoedd adnewyddu. Byddai’r Clerc yn casglu dyfynbrisiau gan gwmnïau eraill ac yn cael cyngor |
Council Insurance
Insurance for the Church was problematic as the current insurers were basing the cost on refurbishment values. The Clerk would collate quotes from other companies and seek advice.
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Casglu dyfynbrisiau
Collate quotes |
| 12 | Costau etholiadol
Y Clerc i wirio costau etholiad blaenorol a chysylltu gyda chynghorau eraill cyn talu. |
Election costs
The Clerk to check previous election costs and liaise with other councils before payment. |
Ymchwilio
Investigate |
| 13 | Cytundeb Cyfraith cyflogaeth
Roedd y Cynghorwyr Emlyn Jones a Jeff Smith wedi cyfarfod â chynrychiolydd Worknest ac yn hapus bod y cwestiynau a godwyd wedi cael eu hateb yn ddigonol. Roedd y cynnig o hyfforddiant ar-lein rhad ac am ddim i aelodau’r Panel Staffio hefyd yn fantais. ARGYMHELLWYD derbyn y Cynnig Gwasanaeth gan Worknest. |
Employment Law contract
Cllrs Emlyn Jones and Jeff Smith had met with the representative from Worknest and were happy that the questions raised had been answered adequately. The offer of free online training for Staffing Panel members was also a benefit. It was RECOMMENDED that the Service Proposal from Worknest be accepted.
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| 14 | Gŵyl Agor Drysau – Mawrth 2024
Oherwydd cyfyngiadau ar y gyllideb Digwyddiadau ARGYMHELLWYD anfon ffurflen grant cymunedol. |
Opening Doors Festival – March 2024
Due to constraints on the Events budget it was RECOMMENDED that a community grant form be sent.
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Anfon ffurflen
Send form |
| 15 | Gohebiaeth | Correspondence
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| 15.1 | Cynnal y Cardi: roedd cais am grant wedi’i gyflwyno i brynu gasebos er mwyn sefydlu marchnad Hen Dref Aberystwyth ym mhen uchaf y Stryd Fawr a Sgwâr Sant Iago.
Dylid ymchwilio arwyddion posib. |
Cynnal y Cardi: a grant bid had been submitted to purchase gazebos in order to establish an Aberystwyth OldTown market in Upper Great Darkgate Street and St James’ Square.
Signage options to be investigated.
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| 15.2 | Cloch bres: cefnogodd y pwyllgor brynu cloch bres ail law am £25 i’w defnyddio mewn digwyddiadau. | Brass bell: the committee supported the purchase of a second hand brass bell for £25 to be used in events.
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| 15.3 | Cynnal y Cardi: hysbysebu lleoedd ar y Bwrdd Partneriaeth – dyddiad cau 27 Chwefror 2023. Y Clerc i anfon ymlaen at yr holl gynghorwyr | Cynnal y Cardi: advertising places on the Partnership Board – deadline 27 February 2023. The Clerk to forward to all councillors
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Anfon ymlaen
Forward |
| 15.4 | Wcrain: digwyddiad ger Siop y Pethe i ddiolch i Aberystwyth 12pm 24.2.2023 | Ukraine: an event at Siop y Pethe to thank Aberystwyth 12pm 24.2.2023
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| 15.5 | Clwb Busnes: cais am lythyr o gefnogaeth ar gyfer cais i Cynnal y Cardi am ddeunyddiau marchnata a chymorth busnes.
ARGYMHELLWYD cefnogi hyn mewn egwyddor ac y byddai’r Cyngor Tref yn ymwneud â datblygu’r deunyddiau marchnata |
Business Club: a request for a letter of support for a bid to Cynnal y Cardi for marketing materials and business support.
It was RECOMMENDED that this be supported in principle and that the Town Council would be involved in developing the marketing materials
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Anfon llythyr
Send letter |