COFNODION / MINUTES

Cyng. Talat Chaudhri (Cadeirydd)

Cyng. Kerry Ferguson

Cyng. Emlyn Jones

Cyng. Jeff Smith

Cyng. Dylan Lewis-Rowlands (Eitemau 1 i 12 yn unig)

Cyng. Alun Williams

Yn mynychu

Cyng. Lucy Huws

Cyng. Mark Strong

Will Rowlands (Clerc)

Catrin Morgan-Lewis (Swyddog Gweinyddol)

Carol Thomas (Cyfieithydd)

Cllr. Talat Chaudhri (Chair)

Cllr. Kerry Ferguson

Cllr. Emlyn Jones

Cllr. Jeff Smith

Cllr. Dylan Lewis-Rowlands (Items 1 to 12 only)

Cllr. Alun Williams

In attendance

Cllr. Lucy Huws

Cllr. Mark Strong

Will Rowlands (Clerk)

Catrin Morgan-Lewis (Administration Officer)

Carol Thomas (Translator)

Yn absennol efo ymddiheuriadau:

Dim

Yn absennol heb ymddiheuriadau:

Dim

Absent with apologies:

None

Absent without apologies:

None

11. Adolygu’r ffioedd a godir gan y Cyngor am wasanaethau:

·         Datganodd y Cyng. Kerry Ferguson fuddiant oherwydd ei bod yn talu’r Cyngor am stondin yn yr Hen Farchnad Dref.

·         Datganodd y Cyng. Emlyn Jones fuddiant oherwydd ei bod yn talu’r Cyngor am stondin yn yr Hen Farchnad Dref.

11. To review the fees charged by the Council for services:

·         Cllr. Kerry Ferguson declared an interest due to paying the Council for a stall at the Old Town Market.

·         Cllr. Emlyn Jones declared an interest due to paying the Council for a stall at the Old Town Market.

·         Estynnwyd diolch i’r staff am drefnu’r ‘Diwrnod Tyfu’ yn Sefydliad Tyfu Plascrug.

·          Estynnwyd diolch a llongyfarchiadau i drefnwyr Gŵyl Farddoniaeth Aberystwyth.

·         Estynnwyd llongyfarchiadau i’r Cyng. Kerry Ferguson a’r Cyng. Emlyn Jones ar eu dyweddïad diweddar

·         Thanks were extended to the staff for organizing the ‘Have a Grow Day’ at Plascrug Growing Space.

·         Thanks and congratulations were extended to the organisers of the Aberystwyth Poetry Festival.

·         Congratulations were extended to Cllr. Kerry Ferguson & Cllr. Emlyn Jones on their recent engagement.

Enwebwyd y Cyng. Talat Chaudhri gan y Cyng. Jeff Smith, a fe’i eiliwyd gan y Cyng. Alun Williams.

Nid oedd unrhyw enwebiadau eraill, a PENDERFYNWYD ethol y Cyng. Talat Chaudhri yn Gadeirydd.

Cllr. Talat Chaudhri was proposed by Cllr. Jeff Smith and seconded by Cllr. Alun Williams.

There were no other nominations, and it was RESOLVED to elect Cllr. Talat Chaudhri as Chair.

Enwebwyd y Cyng. Kerry Ferguson y Cyng. Talat Chaudhri, a fe’i eiliwyd gan y Cyng. Emlyn Jones.

Nid oedd unrhyw enwebiadau eraill, a PENDERFYNWYD ethol y Cyng. Kerry Ferguson yn Is-gadeirydd.

Cllr. Kerry Ferguson was proposed by Cllr. Talat Chaudhri and seconded by Cllr. Emlyn Jones.

There were no other nominations, and it was RESOLVED to elect Cllr. Kerry Ferguson as Vice-Chair.

Cafodd cyfrifon terfyn blwyddyn olaf eu diwygio yn dilyn materion a godwyd yn ystod yr archwiliad mewnol. Gwnaed dau newid:

·         Ychwanegwyd credydwr ychwanegol ar gyfer cyflogau mis Mawrth, a dalwyd ym mis Ebrill ac felly’n cael eu hystyried yn gredydwr ar ddiwedd y flwyddyn.

·         Roedd prosiectau grant a gyfrifwyd yn flaenorol gyda dim ond un cod enwol wedi’u rhannu’n ddau god: un ar gyfer incwm y grant ac un ar gyfer gwariant y prosiect.

ARGYMHELLWYD cymeradwyo’r cyfrifon

The final year end accounts had been amended following matters raised during the internal audit. Two changes had been made:

·         An additional creditor had been included for March salaries, which were paid in April and therefore a creditor at the year end.

·         Grant projects which were previously accounted with only one nominal code had been split into two codes; one for grant income and one for project expenditure.

It was RECOMMENDED to approve the accounts.

ARGYMHELLWYD cymeradwyo’r cyfrifon

It was RECOMMENDED to approve the accounts.

ARGYMHELLWYD cymeradwyo’r cyfrifon.

It was RECOMMENDED to approve the accounts.

Estynnwyd diolch a llongyfarchiadau i’r staff am sicrhau Grant Digwyddiadau Cynnal y Cardi yn llwyddiannus

Byddai sicrhau cyllid grant ar gyfer rhaglen ddigwyddiadau’r Cyngor yn golygu y byddai cost net y rhaglen i’r Cyngor tua £18,000 yn llai na’r hyn a gyllidwyd yn wreiddiol. Cynhaliwyd trafodaeth ar y ffordd orau o ddyrannu’r arian hwn a ryddhawyd drwy sicrhau’r grant, ac fe ARGYMHELLWYD y dylid clustnodi’r arian at gyflogi staff glanhau strydoedd, yn amodol ar ystyriaeth gan y Pwyllgor Staffio.

Ystyriwyd hefyd ddefnyddiau amgen ar gyfer y cyllid, megis cyfrannu at gostau gwresogi’r hen Eglwys.

Thanks and congratulations were extended to staff for successfully securing the Cynnal y Cardi Events Grant.

The securing of grant funding for the Council’s programme of events would mean that the programme would have a net cost to the Council of around £18,000 less than originally budgeted. A discussion was had on how best to allocate these funds that had been released through securing the grant, and it was RECOMMENDED to earmark the funds for employment of street cleaning staff, subject to consideration by the Staffing Committee.

Consideration was also given to alternative uses for the funding, such as contributing to heating the former Church.

Agenda Staffio/ Staffing Agenda

Adolygwyd rhestr o’r ffioedd a godir am wasanaethau’r Cyngor.

ARAGYMHELLWYD cymeradwyo’r ffioedd a godir gan y Cyngor am ei wasanaethau.

A list of fees charged for the Council’s services was reviewed.

It was RECOMMENDED to approve the fees charged by the Council for services.

Adolygwyd y broses bresennol ar gyfer Grantiau Cymunedol, gyda’r pwyntiau canlynol yn cael eu codi:

·         Roedd y broses ar hyn o bryd yn ormod o fater barn, ac roedd angen strwythur cliriach.

·         Rhaid i’r meini prawf cymhwystra fod yn gliriach ac yn fwy hygyrch i ymgeiswyr.

·         Roedd y ffurflen gais ar hyn o bryd yn rhy gymhleth; roedd angen fersiwn symlach.

·         Roedd potensial i gynnwys matrics sgorio meintiol ar gyfer asesu ceisiadau.

ARGYMHELLWYD drafftio ffurflenni cais a chanllawiau newydd, gyda’r awgrymiadau canlynol:

·         Creu dwy ffurflen; un symlach ar gyfer grantiau llai ac un fanylach ar gyfer grantiau mwy.

·         Gwneud y meini prawf cymhwystra’n glir yn y canllawiau a’r ffurflen gais.

·         Nodyn yn y canllawiau nad yw teithiau y tu allan i Aberystwyth a digwyddiadau fel arfer yn cael eu hariannu, heblaw mewn amgylchiadau eithriadol.

·         Nodyn yn y canllawiau bod well gan y Cyngor i ariannu nifer fwy o grantiau llai, yn hytrach na dim ond ychydig o geisiadau mawr.

Staff i ddrafftio ffurflenni a chanllawiau newydd, mewn ymgynghoriad â’r Cadeirydd a’r Is-gadeirydd o’r Pwyllgor.

The current Community Grants process was reviewed, with the following points raised:

·         The process was currently too subjective, and a clearer structure was needed.

·         Eligibility criteria must be clearer and more accessible to applicants.

·         The application form was currently too complicated; a simplified version was needed.

·         There was potentially a need to include a quantitative scoring matrix for assessing applications.

It was RECOMMENDED to draft new application forms & guidance, with the following suggestions:

·         Creating two forms; a simpler form for smaller grants and a more detailed form for larger grants.

·         Making eligibility criteria clear in the guidance and application form.

·         Noting in the guidance that trips outside of Aberystwyth and events would not normally be funded, except in exceptional circumstances.

·         Noting in the guidance that the Council would prefer to fund a greater number of smaller grants, rather than a few large applications.

Staff to draft new forms & guidance, in consultation with the Chair & Vice-Chair of the Committee.

ARGYMHELLWYD i broses gais gael ei llunio i berchnogion eiddo sydd â diddordeb wneud ceisiadau am gyllid i gefnogi darparu murluniau a chelf stryd. Dylid sefydlu proses glir a thryloyw, gan gynnwys:

·         Datblygu meini prawf i arwain y broses o ddewis a chymeradwyo prosiectau murluniau.

·         Gofyn am ganiatâd gan berchnogion eiddo sydd â diddordeb mewn cael gwaith celf wedi’i osod ar eu heiddo.

·         Gosod blaenoriaethau i hwyluso ystyried ceisiadau.

Y Clerc i ddrafftio deunyddiau cais gyda’r Cyng. Kerry Ferguson.

It was RECOMMENDED that an application process be devised for interested property owners to make applications for funding to support provision of murals and street art. A clear and transparent process should be established, including:

·         Developing criteria to guide the selection and approval of mural projects.

·         Requiring permission from property owners interested in having artwork installed on their property.

·         Setting priorities to ease consideration of applications.

Clerk to draft application materials with Cllr. Kerry Ferguson.

ARGYMHELLWYD cymeradwyo gwariant o £1,890 ar waith i newid y giât yn Glwb Bowlio Aberystwyth, Plascrug (gyda chaniatâd llawn y clwb) gyda giât â chlo cod, i alluogi tenantiaid Man Tyfu Plascrug i gael mynediad i’r safle o Goedlan Plascrug.

It was RECOMMENDED to approve expenditure of £1,890 for works to replace the gate at Aberystwyth Bowling Club, Plascrug (with the club’s full permission) with a coded lock gate, for tenants of the Plascrug Growing Space to access the site from Plascrug Avenue.

ARGYMHELLWYD clustnodi hyd at £2,000 i’r Maer a’i gymar ymweld â Saint Brieuc.

ARGYMHELLWYD ymhellach i’r Maer a’i gymar drefnu’r ymweliad gyda’r staff, gan ddefnyddio’r dull trafnidiaeth mwyaf priodol ac economaidd.

It was RECOMMENDED to earmark up to £2,000 for the Mayor & consort to visit Saint Brieuc.

It was further RECOMMENDED for the Mayor & consort to book the visit with staff, in the most suitable and economic mode of transport.

ARGYMHELLWYD cymeradwyo gwariant hyd at £1,100 i ariannu cynhyrchu pamffled o gerddi’r Bardd y Dref blaenorol, Dr Eurig Salisbury, a ysgrifennwyd yn ystod ei gyfnod fel Bardd y Dref rhwng 2023-25. Byddai’r cyllid hwn yn amodol ar y gweithdrefnau canlynol:

·         Rhaid cynnwys logo’r Cyngor ar y pamffled.

·         Rhaid cynnwys rhagair, wedi’i hysgrifennu gan y cyn-Feiri, y Cyng. Kerry Ferguson a’r  Cyng. Maldwyn Pryse.

It was RECOMMENDED to approve expenditure of up to £1,100 to fund production of a pamphlet of the previous Bardd y Dref, Dr Eurig Salisbury’s poems written during his term as Bardd y Dref from 2023-25. This funding would be subject to the following conditions:

·         The Council’s logo must be included on the pamphlet.

·         A foreword must be included, written by the former Mayors Cllr. Kerry Ferguson & Cllr. Maldwyn Pryse.

Full Council Agenda

Full Council Agenda