Full Council
25/02/2019 at 7:00 pm
Minutes:
Cyngor Tref Aberystwyth Town Council
Cyfarfod Cyngor Llawn
Meeting of Full Council
25.2.2019
COFNODION / MINUTES
145
Yn bresennol:
Cyng. Talat Chaudhri (Cadeirydd)
Cyng. Charlie Kingsbury
Cyng. Lucy Huws
Cyng. Alun Williams
Cyng. Sue Jones Davies
Cyng. Endaf Edwards
Cyng. Michael Chappell
Cyng. Dylan Lewis
Cyng. Mari Turner
Cyng. Claudine Young
Cyng. David Lees
Cyng. Brenda Haines
Cyng. Alex Mangold
Cyng. Brendan Somers
Yn mynychu:
Heledd Davies(cyfieithydd)
Gweneira Raw-Rees (Clerc)
Meinir Jenkins (Dirprwy glerc)
Dr Sue Fish a Myfyrwyr Meddygol
Pamela Judge WASPI
Marie Thomas WASPI
Present:
Cllr. Talat Chaudhri (Chair)
Cllr. Charlie Kingsbury
Cllr. Lucy Huws
Cllr. Alun Williams
Cllr. Sue Jones Davies
Cllr. Endaf Edwards
Cllr. Michael Chappell
Cllr. Dylan Lewis
Cllr. Mari Turner
Cllr. Brenda Haines
Cllr. Claudine Young
Cllr. David Lees
Cllr. Alex Mangold
Cllr. Brendan Somers
In attendance:
Heledd Davies (translator)
Gweneira Raw-Rees (Clerk)
Meinir Jenkins (Deputy Clerk)
Dr Sue Fish and Medical Students
Pamela Judge WASPI
Marie Thomas WASPI
146
Ymddiheuriadau:
Cyng. Steve Davies
Cyng. Mark Strong
Cyng. Rhodri Francis
Apologies:
Cllr. Steve Davies
Cllr. Mark Strong
Cllr. Rhodri Francis
147
Datgan Diddordeb:
150: Cllr Endaf Edwards and Gweneira Raw-Rees
157: Cllr Endaf Edwards
Declaration of interest:
150: Cllr Endaf Edwards and Gweneira Raw-Rees
157: Cllr Endaf Edwards
148
Cyfeiriadau Personol: Dim
Personal References: None
149
Cyflwyniad: CARER (Llwybr Addysg Gymunedol a Gwledig). Darparodd Dr Sue Fish drosolwg o’r Rhaglen a darparodd myfyrwyr meddygol drosolwg o’u profiadau o fewn lleoliadau meddygfeydd teulu ac yn gyffredinol yn Aberystwyth.
Presentation: CARER (Community and Rural Education Route). Dr Sue Fish provided an overview of the CARER Programme and medical students provided an overview of their experiences within GP surgery placements and of Aberystwyth generally.
150
Cyflwyniad: Ymgyrch Menywod yn Erbyn Anghyfiawnder Pensiwn Gwlad
Datganodd y Cyng Endaf Edwards fuddiant personol a gadawodd y siambr. Gwnaeth Gweneira Raw-Rees hefyd ddatgan diddordeb.
Rhoddodd Pamela Judge a Marie Thomas drosolwg o ymgyrch WASPI a gofynnodd am gymorth ariannol a chefnogaeth wrth hyrwyddo’r ymgyrch.
Cymorth ariannol:
I’w drafod gan y Pwyllgor Cyllid ond yr ymgyrch i gael rhywfaint o gymorth llungopïo. Dylai unrhyw gyfraniad gael ei ganolbwyntio’n lleol.
Cefnogaeth hyrwyddo:
Gwefan y Cyngor, tudalen EGO a gwefannau cyfryngau cymdeithasol cynghorwyr. WASPI i anfon fersiwn electronig o’r taflenni
Syniadau eraill:
Gallai rhestr ddosbarthu’r WASPI gynnwys cynghorau tref a chymuned, Fforwm Penparcau, eglwysi ac ati
Gallai arwyddion digidol Aberystwyth gynnwys digwyddiadau WASPI
Presentation: WASPI (Women Against State Pension Injustice).
Cllr Endaf Edwards declared a personal interest and left the chamber. Gweneira Raw-Rees also declared an interest.
Pamela Judge and Marie Thomas provided an overview of the WASPI campaign and requested financial and promotional support.
Financial support:
To be discussed by the Finance Committee but the campaign to be offered some photocopying support. Any contribution should be focussed locally.
Promotional support:
Council website, EGO page and councillors’ social media sites. WASPI to send electronic version of the leaflets
Other ideas:
The WASPI distribution list could include town and community councils, Penparcau Forum, churches etc
Advancing Aberystwyth’s digital signage could include WASPI events
Eitem agenda Pwyllgor Cyllid
Finance Committee agenda item
151
Adroddiad ar Weithgareddau’r Maer:
Cyflwynwyd adroddiad ar lafar
Trafodwyd Gorymdaith y Maer a PHENDERFYNWYD gwahodd cymaint o grwpiau Aberystwyth a phosib, ond y gallai’r Maer etholedig ddylanwadu ar fformat yr orymdaith. Dylid anfon y dyddiad cyn gynted ag y bo modd ac yna cadarnhau y manylion yn dilyn yr etholiad.
Mayoral Activity Report:
A verbal report was presented
The Mayoral Parade was discussed, in view of last year’s period of notice for cadet groups, and Council RESOLVED that as many Aberystwyth groups as possible should be invited but that the Mayor elect could influence the format of the parade. The date should be sent out as soon as possible and the details confirmed following election.
Anfon dyddiad i’r dyddiadur
Send out diary marker
152
Cofnodion o Gyfarfod y Cyngor Llawn a gynhaliwyd ar Ddydd Llun 28 Ionawr 2019
PENDERFYNWYD derbyn y cofnodion
Minutes of the Meeting of Full Council held on Monday 28 January 2019
It was RESOLVED to approve the minutes
153
Materion yn codi o’r Cofnodion: Dim
Matters arising from the Minutes: None
154
Cofnodion y Pwyllgor Cynllunio a gynhaliwyd nos Lun, 4 Chwefror 2019
PENDERFYNWYD cymeradwyo’r cofnodion gyda’r cywiriad canlynol:
2 Cyng Sue Jones-Davies i gysylltu gyda Tesco ac M&S
Minutes of the Planning Committee held on Monday, 4 February 2019
It was RESOLVED to approve the minutes with the following amendment:
2 Cllr Sue Jones Davies to contact Tesco and M&S
155
Cofnodion y Pwyllgor Rheolaeth Cyffredinol a gynhaliwyd nos Lun, 11 Chwefror 2019
PENDERFYNWYD cymeradwyo’r cofnodion a phob argymhelliad ond gydag un cywiriad yn y cofnodion Cymraeg.
7: 16-23 Mawrth
Byddai coed a roddwyd gan yr Woodland Trust yn cyrraedd cyn hir
Minutes of the General Management Committee held on Monday, 11 February 2019
It was RESOLVED to approve the minutes and all recommendations but with one correction in the Welsh
minutes:
7: 16-23 March
Trees donated by the Woodland Trust would be arriving soon
156
Pwyllgor Cyllid a Sefydliadau a gynhaliwyd ar nos Lun, 18 Chwefror 2019
PENDERFYNWYD cymeradwyo’r cofnodion a phob argymhelliad ond gydag un ychwanegiad:
7: Cyclefest – gyda’r amod bod plastig un defnydd yn cael ei leihau a bod y deunyddiau cyhoeddusrwydd yn ddwyieithog.
Materion yn codi:
Plannu coed: Gan gadw o fewn y gyllideb a ddyrannwyd, byddai’r Clerc ar y cyd gyda Chadeirydd Cyllid yn symud y plannu ymlaen.
8: Hyfforddiant Cadeirio: pob cynghorydd i wneud ymdrech i fynychu
Finance & Establishments Committee held on Monday, 18 February 2019
It was RESOLVED to approve the minutes and all recommendations but with an addition:
7: Cyclefest –with the proviso that single use plastic is reduced and publicity materials are bilingual.
Matters arising:
Tree planting: Keeping within the allocated budget, the Clerk in conjunction with the Chair of Finance would progress the planting
8: Chairing Training: all councillors to make every effort to attend
157
Ceisiadau Cynllunio:
Planning Applications:
157.1
A190047 – 28 North Parade
DIM GWRTHWYNEBIAD
A190047 – 28 North Parade
NO OBJECTION
Anfon ymateb at y Cyngor Sir
Send response to the County Council
157.2
A190072/73 – 20 Glan y Môr
DIM GWRTHWYNEBIAD ond dylid egluro pam mae’r ymgeisydd wedi datgan nad oes perygl o lifogydd. Dylai’r ymgeisydd hefyd gael ei ganmol am ddarparu man storio beiciau yn ogystal â storio biniau
A190072/73 – 20 Marine Terrace
NO OBJECTION but the applicant has declared there is no flood risk which should be clarified. The applicant should also be commended for providing a bicycle storage area as well as bin storage
157.3
A190074 – Caffi Express, Ffordd Alexandra
DIM GWRTHWYNEBIAD ond fe dylai preswylwyr y fflat gael mynediad i’r iard gefn i storio sbwriel
A190074 – Express Café, Alexandra Road
NO OBJECTION but the flat occupants should have access to the rear yard for storage of refuse
158
Cwestiynau sy’n ymwneud â materion o fewn cylch gorchwyl Cyngor Aberystwyth YN UNIG:
Dim
Questions relating ONLY to matters in Aberystwyth Council’s remit:
None
159
Cyllid – ystyried gwariant
PENDERFYNWYD cymeradwyo’r gwariant a chaniatáu i’r Clerc lofnodi sieciau gyda’r Cyng Alun Williams yn absenoldeb y llofnodwyr eraill.
Finance – to consider expenditure
It was RESOLVED to approve the expenditure and to allow the Clerk to sign cheques with Cllr Alun Williams in the absence of the other signatories.
160
Adroddiadau AR LAFAR gan Gynghorwyr Sir Ceredigion ar faterion sydd yn ymwneud â Chyngor Aberystwyth YN UNIG:
Cyng Alun Williams:
Roedd Cyngor Ceredigion yn gweithio gyda Phowys i wneud cais i San Steffan ar gyfer sefydlu Rhanbarth Datblygu Canolbarth Cymru er mwyn sicrhau cyllid. Byddai’r cyllid yn cael ei glustnodi ar gyfer adfywio porthladdoedd.
Roedd cyfarfod Llywodraeth Cymru a Chymdeithas Llywodraeth Leol Cymru ar Brexit wedi tynnu sylw at feysydd yr effeithir arnynt os adewir heb gytundeb, gan gynnwys prinder ffrwythau a llysiau, prisiau bwyd, prinder meddyginiaeth, cyflenwadau tanwydd a nwyddau meddygol hanfodol eraill na wnaed yn y DU
Cyng Endaf Edwards:
Murlyn Côr y Castell: roedd ail furlun yn cael ei baentio a chynhelir y lansiad ar 27 Mawrth
Nodwyd fod Cynghorwyr Sir eraill yn medru dod i adrodd yn ôl ac y dylid eu gwahodd
VERBAL reports from Ceredigion County Councillors on matters ONLY pertaining to Aberystwyth Council:
Cllr Alun Williams:
Ceredigion Council were working with Powys to apply to Westminster for a Mid Wales Development Region in order to achieve funding. Funding would be earmarked for reinvigorating harbours.
A Welsh Government and Welsh Local Government Association Brexit briefing had highlighted areas affected by a ‘no deal’ exit scenario including fruit and veg shortages, food prices, medication shortages, fuel supplies and other essential medical goods not made in the UK
Cllr Endaf Edwards:
Côr y Castell mural: a second mural was being painted and the launch was being held on 27 March
It was noted that other County Councillors could attend to provide a report and they should be invited
Gwahodd Cynghorwyr Sir eraill Aberystwyth
Invite other Aberystwyth County Councillors
161
Adroddiadau YSGRIFENEDIG gan gynrychiolwyr ar gyrff allanol: Dim
WRITTEN reports from representatives on outside bodies:
None
162
Cynnig: Codiad Treth Ceredigion (Cyng Alex Mangold)
PENDERFYNWYD diwygio’r cynnig i gynnwys:
Hoffai Cyngor Tref Aberystwyth wrthwynebu’n ffurfiol y cynnydd arfaethedig o 7% yn Nhreth y Cyngor ar gyfer 2019-20. Credwn ei bod yn annheg ac yn ddiangen i wasgu mwy na’r cynnydd 5% a argymhellir.
Yn dilyn trafodaeth hir PENDERFYNWYD gwrthwynebu’r cynnig.
PENDERFYNWYD cefnogi Pleidlais i’r Bobl.
Motion: Ceredigion Council Tax Increase (Cllr Alex Mangold)
It was RESOLVED to amend the motion to consist of:
Aberystwyth Town Council would like to formally oppose the planned increase of 7% in Council Tax for 2019-20. We think it is unfair and unnecessary to squeeze out more than the recommended 5% increase.
Following a lengthy discussion, it was RESOLVED to oppose the motion.
It was RESOLVED to support a People’s Vote.
163
Gohebiaeth:
Correspondence:
163.1
Claddu gwastraff ymbelydrol: PENDERFYNWYD yn unfrydol ysgrifennu llythyr i wrthwynebu claddu yng Ngorllewin Cymru
Radioactive waste burial: it was unanimously RESOLVED to write a letter to oppose burial in West Wales
Cyngor Tref Aberystwyth Town Council
Pwyllgor Cynllunio / Planning Committee
5.3.2019
COFNODION / MINUTES
1
Yn bresennol:
Cyng. Michael Chappell
Cyng. Talat Chaudhri
Cyng. Steve Davies
Cyng. Sue Jones-Davies
Cyng. Mari Turner
Yn mynychu:
Cyng. Alun Williams
Cyng. Charlie Kingsbury
Gweneira Raw-Rees (Clerc)
Meinir Jenkins (Dirprwy Glerc)
Present:
Cllr Michael Chappell
Cllr. Talat Chaudhri
Cllr. Steve Davies
Cllr. Sue Jones-Davies
Cllr. Mari Turner
In attendance:
Cllr. Alun Williams
Cllr. Charlie Kingsbury
Gweneira Raw-Rees (Clerk)
Meinir Jenkins (Deputy Clerk)
2
Ymddiheuriadau:
Cyng Lucy Huws
Cyng Rhodri Francis
Apologies:
Cllr. Lucy Huws
Cllr. Rhodri Francis
3
Datgan Diddordeb: Dim
Declaration of interest: None
4
Cyfeiriadau Personol: Dim
Personal references: None
5
Ceisiadau Cynllunio:
Planning Applications:
5.1
Ymgynghoriad cyn-gynllunio – Adeilad y Goron
Newid defnydd rhannol o’r swyddfa (B1) i breswyl (C3) i ddarparu 42 o unedau ac estyniad 4 llawr
Nodwyd tri maes o ddiddordeb / neu’n peri pryder:
Ansawdd bywyd a lles
Croesewir y balconïau a ddangosir ond maent yn wynebu’r Gogledd felly bydd ganddynt brinder golau haul
Mae angen mwy o falconïau (o leiaf balconïau jiwliet) ar y blaen yn wynebu’r De i sicrhau bod y trigolion yn mwynhau ansawdd bywyd gwell a bod yr adeilad sydd i’w weld o bell, yn bleser i edrych arno. Byddai hyn hefyd yn gwella gwerthiant. Croesewir y cladin pren.
Mae llwybrau troed i mewn ac oddi wrth y datblygiad eisoes yn cael eu defnyddio’n rheolaidd a dylid eu cynnal a’u gwella i annog cerdded
Beth fydd deiliadaeth y datblygiad? Mae angen opsiynau llai o faint i’w prynu yn yr ardal mewn ymateb i’r demograffeg sy’n heneiddio.
Amgylchedd
Dylid gosod paneli solar ar y to a gosod system wresogi sy’n gyfeillgar i’r amgylchedd
Dylai inswleiddio fod yn ystyriaeth allweddol gan fod yr adeilad mewn man agored i’r tywydd
Dylai ffenestri fod yn wydr triphlyg
Mae tirlunio yn hanfodol gyda’r coed / llwyni presennol ac ardaloedd gwyrdd yn cael eu cadw a’u gwella
Seilwaith
Mae ardal storio sbwriel ddigonol ond wedi’i sgrinio yn hanfodol ac ni ddylid ei leoli ger balconïau a ffenestri.
A fydd mannau parcio penodol ar gyfer fflatiau?
Dylid darparu rac / storfa beiciau digonol
Mae mynediad i’r safle rhandir (a chlwb bowlio) ar gyfer llwytho a dadlwytho yn angenrheidiol (gan gynnwys man troi addas)
Gellid defnyddio cyllid Adran 106, os ar gael, ar gyfer gwelliannau i’r maes chwarae a llwybrau troed yn ogystal â darparu cyfleuster storio yn y rhandiroedd cyfagos.
Pre-planning consultation – Crown Building
Partial change of use from office (B1) to residential (C3) to provide 42 units and 4 storey extension.
Three areas of interest/concern were noted:
Quality of life and wellbeing
The featured balconies are welcomed but face North so will have limited sunlight
More balconies (at least juliet type balconies) are needed on the SW facing main frontage to ensure that residents enjoy an improved quality of life and that the building which is a prominent landmark, is aesthetically pleasing. This would also enhance saleability. The wooden cladding is welcomed.
Footpaths to and from the development are already well used and should be maintained and improved to encourage walking
What will the tenure of the development be? Owner occupier ‘downsizing’ options are needed in the area in response to the ageing demographic.
Environment
Solar panels should be installed on the roof and an environmentally friendly heating system installed
Insulation should be a key consideration as the building is exposed to the weather
Windows should be triple glazed
Landscaping is essential with existing trees/shrubs and green areas retained and enhanced
Infrastructure
An adequate but screened refuse storage area is essential and should not be located near balconies and windows.
Will there be assigned parking spaces for flats?
An adequate cycle rack/store should be provided
Access is essential to the allotment site (and bowling club) for loading and unloading (including an appropriate turning space)
Section 106 funding, if there was any available, could be used for playground and footpath improvements as well as provision of storage at the neighbouring allotments.
6
Adroddiad Pwyllgor Rheoli Datblygu 13.2.2019
Cylchredwyd er gwybodaeth.
Development Control Committee report 13.2.2019
Circulated for information.
7
Gohebiaeth
Correspondence:
7.1
Cyngor Tref Amwythig yn gofyn am gefnogaeth i’w cais am arian o gronfa ‘Stryd fawr y Dyfodol’ y Llywodraeth
Cytunwyd anfon llythyr o gefnogaeth
Shrewsbury Town Council requesting a letter of support for their funding bid to the Government’s ‘Future high Street’ fund:
It was agreed to send a letter of support.
Anfon llythyr
Send letter
Cyngor Tref Aberystwyth Town Council
Pwyllgor Rheolaeth Cyffredinol
General Management Committee
4.2019
COFNODION / MINUTES
1
Presennol
Cyng. Michael Chappell
Cyng. Charlie Kingsbury
Cyng. Mair Benjamin
Cyng. Brenda Haines
Cyng. Sue Jones Davies
Cyng. Mari Turner
Yn mynychu:
Gweneira Raw-Rees (Clerc)
Meinir Jenkins (Dirprwy Glerc)
Present
Cllr. Michael Chappell
Cllr. Charlie Kingsbury
Cllr. Mair Benjamin
Cllr. Brenda Haines
Cllr. Sue Jones Davies
Cllr. Mari Turner
In attendance:
Gweneira Raw-Rees (Clerk)
Meinir Jenkins (Deputy Clerk)
2
Ymddiheuriadau
Cyng. Talat Chaudhri
Cyng. Mark Strong
Cyng. Dylan Lewis
Cyng. Rhodri Francis
Cyng. Claudine Young
Cyng. Lucy Huws
Apologies
Cllr. Talat Chaudhri
Cllr. Mark Strong
Cllr. Dylan Lewis
Cllr. Rhodri Francis
Cllr. Claudine Young
Cllr. Lucy Huws
3
Datgan Diddordeb: Dim
Declaration of Interest: None
4
Cyfeiriadau personol:
Llongyfarchwyd Nia Edwards-Behi ar ennill etholiad Ward y Gogledd
Personal references:
Congratulations were extended to Nia Edwards-Behi on winning the North Ward election
5
Parc Ffordd y Gogledd:
Roedd y poplys wedi cael eu torri lawr Yn dilyn cyngor proffesiynol ynghylch yr opsiwn mwyaf diogel ar gyfer ymdrin ag aildyfiant ar hyd y systemau gwreiddiau (crachgoed) cytunwyd i ddefnyddio plygiau eco.
Roedd y drysfa yn gostus i’w gynnal ac ARGYMHELLWYD symud y pyst a’r rhaffau, ond eu cadw mewn storfa, a gosod byrddau picnic ar y gwyrdd, a’u angori’n gadarn, i atal defnydd chwaraeon trwm oherwydd bod y tyweirch yn anaddas. Mesur dros dro yw hyn hyd nes y cwblheir dyluniad y parc yn dilyn yr ymgynghori. Nodwyd sylwadau ysgrifenedig gan y Cyng Mark Strong yn egluro bod difrod wedi bod o chwaraeon pêl cyn i’r ddrysfa gael ei roi yn ei le.
North Road Park:
The poplars had been felled. Following professional advice as to the safest option for dealing with regrowth along the root systems (suckers) it was agreed to use eco plugs.
The labyrinth was costly to maintain and it was RECOMMENDED that the posts and ropes be removed, but kept in storage, and picnic tables be put on the green, and anchored securely, to deterr heavy sport use as the turf was unsuitable. This represents an interim measure until the park design is finalised following consultation. Written comments from Cllr Mark Strong were noted explaining that there had been damage from ball sports before the labyrinth was put in place.
6
Parc Kronberg:
Roedd defnydd gan grwpiau cymunedol a phob oedran yn un o ofynion cyllid y Loteri a chyflwynwyd cynllun gweithgaredd drafft i’w gymeradwyo.
ARGYMHELLWYD y dylid gymeradwyo’r cynllun ac y dylid cyflwyno unrhyw wariant i’r Pwyllgor Cyllid.
Parc Kronberg:
Use by community groups and all ages was a requirement of the Lottery funding and a draft activity plan was presented for approval.
It was RECOMMENDED that the plan be approved and any expenditure to be presented to the Finance Committee.
7
Balchder Bro:
Roedd cyfarfod yn cael ei drefnu gydag Iechyd yr Amgylchedd a Strydlun Ceredigion i edrych ar opsiynau.
Roedd Aberystwyth ar y Blaen hefyd yn ystyried materion balchder dinesig. Roedd y pwnc hefyd yn berthnasol i’r Cynllun Lle.
ARGYMHELLWYD y dylid edrych ymhellach ar weithio mewn partneriaeth.
Civic Pride:
A meeting was in the process of being set up with Ceredigion Environmental health and Streetscene to explore options.
Advancing Aberystwyth were also considering civic pride issues. The topic was also relevant to the Place Plan.
It was RECOMMENDED that partnership working should be explored further.
8
Plannu coed:
Yn ogystal â’r gwaith plannu coed a gymeradwywyd gan y Cyngor, roedd y Cynghorydd Sue Jones-Davies wedi cael nifer o goed gan Coed Cadw i’w plannu.
ARGYMHELLWYD bod y Cyngor Llawn yn nodi lleoliadau addas.
Tree Planting:
In addition to the tree planting approved by the Council, Cllr Sue Jones-Davies had acquired a quantity of Woodland Trust trees for planting.
It was RECOMMENDED that councillors identify suitable locations.
Cysylltu gyda phob cynghorydd
Contact all councillors
9
Gohebiaeth
Correspondence
9.1
Gwefan: Gofynnwyd i Gwe Cambrian ddarparu opsiynau ar gyfer gwella’r wefan. Byddai’r manylion yn cael eu trafod gan aelodau’r Pwyllgor Technoleg cyn eu cyflwyno i’r Pwyllgor Cyllid.
Website: Gwe Cambrian had been asked to provide options for improving the website. The detail would be discussed by members of the Technology Committee before presenting to the Finance Committee.
9.2
Y Swyddfa Gartref (er gwybodaeth): ynghylch cynllun Setliad yr UE.
Home office (for information): regarding the EU Settlement scheme.
9.3
Deiseb argyfwng yn yr hinsawdd (er gwybodaeth): Roedd y Cyngor eisoes wedi cefnogi hyn. Ni chyflwynwyd cyfeiriad ar gyfer ymateb.
Climate emergency petition (for information): The Council had already supported this. There was no address supplied for a response.
9.4
Adroddiad ansawdd aer Ceredigion (er gwybodaeth): Ceredigion oedd gyda’r gorau yng Nghymru
Ceredigion Air quality report (for information): Ceredigion ranked with the best in Wales
Cyngor Tref Aberystwyth Town Council
Pwyllgor Cyllid a Sefydliadau
Finance and Establishments committee
3.2019
COFNODION / MINUTES
1
Presennol
Cyng. Charlie Kingsbury (Cadeirydd)
Cyng. Alun Williams
Cyng. Mark Strong
Cyng. Brenda Haines
Cyng. Brendan Somers
Cyng. Alex Mangold
Cyng. Dylan Lewis
Cyng. Talat Chaudhri
Yn mynychu:
Gweneira Raw-Rees (Clerc)
Present
Cllr. Charlie Kingsbury (Chair)
Cllr. Alun Williams
Cllr. Mark Strong
Cllr. Brenda Haines
Cllr. Brendan Somers
Cllr. Alex Mangold
Cllr. Dylan Lewis
Cllr. Talat Chaudhri
In attendance:
Gweneira Raw-Rees (Clerk)
2
Ymddiheuriadau
Cyng. Steve Davies
Cyng. Endaf Edwards
Cyng. Mari Turner
Cyng. David Lees
Apologies
Cllr. Steve Davies
Cllr. Endaf Edwards
Cllr. Mari Turner
Cllr . David Lees
3
Datgan buddiannau: Nodwyd o fewn yr eitem ar yr agenda
Declarations of interest: Noted within the agenda item
4
Cyfeiriadau Personol:
Canmolodd y Cyng Mark Strong ddisgyblion ysgolion uwchradd Aberystwyth am eu hymrwymiad i’r amgylchedd a’u hymddygiad rhagorol yn ystod eu protest ddiweddar yng Nghanolfan Rheidol a Rhodfa Padarn.
ARGYMHELLWYD anfon llythyr at y ddwy ysgol a’r Cambrian News.
Personal references:
Cllr Mark Strong complimented Aberystwyth secondary school pupils on both their commitment to the environment and their exemplary behaviour during their recent protest at Canolfan Rheidol and Rhodfa Padarn.
It was RECOMMENDED that a letter be sent to both schools and the Cambrian News.
Anfon llythyron
Send letters
5
Ystyried Cyfrifon Mis Chwefror
ARGYMHELLWYD bod y Cyngor yn derbyn y cyfrifon
ARGYMHELLWYD hefyd y dylai unrhyw danwariant Cysylltiadau Cyhoeddus / Hysbysebu fynd at gynhyrchu poster a thaflen o adloniant Bandstand yn ystod mis Gorffennaf ac Awst i’w dosbarthu i bob gwesty.
Consider Monthly Accounts for February
It was RECOMMENDED that Council approve the accounts.
It was also RECOMMENDED that any PR/ Advertising underspend should go towards producing a poster and a leaflet of Bandstand entertainment during July and August to be distributed to all hotels.
6
Gwefan
Darparwyd opsiynau a chostau a byddent yn cael eu trafod gan yr Is-bwyllgor Technoleg.
Cyfarfod i’w drefnu a’r holl gynghorwyr i’w hysbysu.
Website
Options and costs had been provided and would be discussed by the Technology Sub-Committee.
A meeting to be organised and all councillors to be notified.
Trefnu dyddiad a hysbysu cynghorwyr
Set date and notify councillors
7
Rheoliadau Ariannol
Yn dilyn ystyriaeth fanwl, ARGYMHELLWYD bod y Cyngor yn cymeradwyo’r Rheoliadau Ariannol a’r diwygiadau a bod Llyfr Archebion electronig yn cael ei greu ar gyfer y flwyddyn ariannol nesaf.
Financial Regulations
Following detailed consideration, it was RECOMMENDED that Council approves the Financial Regulations and amendments, and that an electronic Order Book be created for the next financial year 2019-20.
Diwygio’r Rheoliadau
Amend the Regulations
Creu Llyfr Archebion
Create an Order Book
8
Cofrestr Risg
ARGYMHELLWYD cymeradwyo’r Gofrestr Risg gyda mân newidiadau
Risg Register
It was RECOMMENDED that the Risk Register be approved with minor amendments
Diwygio
Amend
9
Argymhellion Panel Annibynnol Cydnabyddiaeth Ariannol
ARGYMHELLWYD bod penderfyniadau’r Cyngor ynghylch argymhellion 2018-19 yn dal i sefyll.
Independent Remuneration Panel Recommendations
It was RECOMMENDED Council’s resolutions regarding the 2018-19 recommendations still stand.
10
Adolygu Cytundebau
ARGYMHELLION:
Cynnal parciau a mannau gwyrdd a blodau: Adolygu’r Gwaith i nodi meysydd y gellid eu contractio ar wahân.
Goleuadau Nadolig: adolygwyd yn ddiweddar
TG: i’w drafod gan yr Is-bwyllgor Technoleg.
Cymorth cyfrifyddu: I’w adolygu yn 2022. (Datganodd y Clerc fuddiant a gadawodd y Siambr).
Cyfieithydd: i’w adolygu
Cyflogres a Phensiwn: byddai’r Maer yn ysgrifennu llythyr at Gronfa Bensiwn Dyfed i ofyn iddynt ddadfuddsoddi mewn tanwydd ffosil.
Cynhyrchu rhestr o’r holl gontractau a chyfiawnhad.
Review of Contracts
RECOMMENDATIONS:
Maintenance of parks and green spaces and flowers: Schedule of Works to be reviewed to identify areas that could be contracted separately.
Christmas lights: recently reviewed
IT: to be discussed by the Technology Sub-Committee.
Accounting support: To be reviewed in 2022. (The Clerk declared an interest and withdrew from the Chamber).
Translator: due for review
Payroll & Pension: the Mayor would write a letter to the Dyfed Pension Fund to request that they disinvest in fossil fuels.
Produce a listing of all contracts and justifications.
11
Gohebiaeth
Correspondence
11.1
Menter Aberystwyth: ARGYMHELLWYD cymeradwyo £8000 o gyllid craidd ond gan eu hatgoffa o’r angen i gydnabod y cyfraniad ym mhob cyhoeddusrwydd.
Menter Aberystwyth: it was RECOMMENDED that £8000 core funding was approved but with a reminder of the requirement to acknowledge the contribution in all publicity.