Full Council

24/06/2024 at 6:30 pm

Minutes:

Cyngor Tref Aberystwyth Town Council

Cofnodion cyfarfod y Cyngor Llawn a gynhaliwyd o bell ac yn Siambr y Cyngor, 11 Stryd y Popty

Meeting of the Full Council meeting held remotely and at the Council Chambers, 11 Baker Street

 

24.6.2024

 

COFNODION / MINUTES

 

46 Yn bresennol:

 

Cyng. Maldwyn Pryse (Cadeirydd)

Cyng. Emlyn Jones

Cyng. Jeff Smith

Cyng. Alun Williams

Cyng. Kerry Ferguson

Cyng. Dylan Lewis-Rowlands

Cyng. Bryony Davies

Cyng. Mari Turner

Cyng. Mark Strong

Cyng. Carl Worrall

Cyng. Mair Benjamin

Cyng. Brian Davies

Cyng. Connor Edwards

Cyng. Lucy Huws

Cyng. Gwion Jones

 

Yn mynychu:

 

Wendy Hughes (Swyddog Digwyddiadau a Phartneriaethau)

Carol Thomas (cyfieithydd)

 

Present:

 

Cllr. Maldwyn Pryse (Chair)

Cllr. Emlyn Jones

Cllr. Jeff Smith

Cllr. Alun Williams

Cllr. Kerry Ferguson

Cllr. Dylan Lewis-Rowlands

Cllr. Bryony Davies

Cllr. Mari Turner

Cllr. Mark Strong

Cllr. Carl Worrall

Cllr. Mair Benjamin

Cllr. Brian Davies

Cllr. Connor Edwards

Cllr. Lucy Huws

Cllr. Gwion Jones

 

In attendance:

 

Wendy Hughes (Events & Partnerships Officer)

Carol Thomas (translator)

 

   
47 Ymddiheuriadau ac absenoldeb:

 

Yn absennol efo ymddiheuriadau:

Cyng. Talat Chaudhri

 

Yn absennol heb ymddiheuriadau:

Cyng. Owain Hughes

Apologies and absence:

 

Absent with apologies:

Cllr. Talat Chaudhri

 

Absent without apologies:

Cllr. Owain Hughes

 

   
48 Datgan Diddordeb ar faterion yn codi o’r agenda

 

•      59. Gwariant mis Mehefin: Cyng Kerry Ferguson – Darparu lletwyr gwefan i Gyngor Tref Aberystwyth.

·         59. Gwariant mis Mehefin: Cyng Emlyn Jones – Darparu lletwyr gwefan i Gyngor Tref Aberystwyth

Declaration of Interest on Matters Arising from the agenda

 

·         59. June expenditure: Cllr Kerry Ferguson – Provides website hosting for Aberystwyth Town Council.

·         59. June expenditure: Cllr Emlyn Jones – Provides website hosting for Aberystwyth Town Council

 

   
49 Cyfeiriadau Personol

 

Roedd Clwb Busnes Aberystwyth wedi cynhyrchu Canllaw Be Sydd Ymlaen.

Personal References

 

Aberystwyth Business Club had produced a What’s On Guide.

 

   
50 Adroddiad y Maer

 

Dosbarthwyd adroddiad ysgrifenedig trwy e-bost.

Mayoral report

 

A written report was circulated via email.

 

   
51 Cofnodion o Gyfarfod Blynyddol y Cyngor Llawn a gynhaliwyd nos Lun 20 Mai 2024 i gadarnhau cywirdeb

 

PENDERFYNWYD cymeradwyo’r cofnodion gyda’r newidiadau a ganlyn:

•      33 dileu ‘gyda’r bwriad y gellir cyfethol Cadeiryddion Pwyllgorau a Chynghorwyr nad ydynt yn y cyfarfod blynyddol i’r Pwyllgor yn ddiweddarach.’

•      34 dileu ‘gyda’r bwriad y gellir cyfethol cynghorwyr nad ydynt yn y cyfarfod blynyddol i’r Pwyllgor yn ddiweddarach.’

•       30-34 Cyng. Maldwyn Pryse a’r Cyng. Emlyn Jones i’w enwi fel aelodau Ex-Officio ar bob Pwyllgor

Minutes of the Annual Meeting of Full Council held on Monday 20 May 2024 to confirm accuracy

 

It was RESOLVED to approve the minutes with the following amendments:

·         33 Omit ‘with a view that Committee Chairs and Councillors not at the annual meeting may be co-opted to the Committee at a later date.’

·         34 Omit ‘with a view that councillors not at the annual meeting may be co-opted to the Committee at a later date.’

·         30-34 Cllr. Maldwyn Pryse and Cllr. Emlyn Jones to be specified as Ex-Officio members on all Committees

 

   
52 Materion yn codi o’r Cofnodion:

 

Gofynnwyd am ddiweddariadau ar yr eitemau canlynol. Clerc i roi diweddariad ar ddychwelyd i’r gwaith.

 

•      35.11 Llys Prifysgol Aberystwyth

•      35.22 Ymddiriedolaeth Cymynrodd Joseph a Jane Downie

•      35.23 Llywodraethwyr Ysgol

•       40 Cwestiynau sy’n ymwneud â materion tu fewn cylch gorchwyl y Cyngor hwn YN UNIG.

Matters arising from the Minutes:

 

Updates were requested on the following items. Clerk to provide update on return to work.

 

·         35.11 Aberystwyth University Court

·         35.22 Joseph and Jane Downie Bequest Trust

·         35.23 School Governors

·         40 Questions relating ONLY to matters in this Council’s remit

 

   
53 Cofnodion o’r Pwyllgor Cynllunio a gynhaliwyd ar nos Lun 3 Mehefin 2024

 

PENDERFYNWYD cymeradwyo’r cofnodion gyda’r newid a ganlyn

 

•      Roedd y Cyng. Maldwyn Pryse wedi bod yn ymchwilio i pam fod trethi busnes yn uchel yn y dref, gan gymharu a trefi eraill ar draws Cymru. Byddai’n gwahodd Elin Jones AS ac eraill i drafod y canfyddiadau.

 

Minutes of the Planning Committee held on Monday 3 June 2024

 

It was RESOLVED to approve the minutes with the following amendment:

 

·         9.3 Cllr Maldwyn Pryse had been investigating why business rates are high in the town compared to other towns across Wales. He would be inviting Elin Jones AS and others to discuss the findings.

 

   
54 Materion yn codi o’r Cofnodion:

 

•      10 Y Cyng. Clive Davies, yr Aelod Cabinet dros yr Economi ac Adfywio i’w wahodd, nid y Cyng. Matthew Vaux, Aelod Cabinet dros Bartneriaethau, Tai, Cyfreithiol a Llywodraethu a Diogelu’r Cyhoedd.

Matters arising from the minutes

 

·         10 Cllr Clive Davies, Cabinet member for Economy and Regeneration to be invited, not Cllr Matthew Vaux, Cabinet Memeber for Partnerships, Housing, Legal and Governance and Public Protection.

   
55 Cofnodion o’r Pwyllgor Rheolaeth Cyffredinol a gynhaliwyd ar nos Lun 10 Mehefin 2024

 

PENDERFYNWYD derbyn y cofnodion a’r argymhellion gyda’r newidiadau a ganlyn:

 

•      7. ARGYMHELLWYD bod y Cyngor Tref yn cefnogi’r prosiect cychwynnol.

•      11. Datganodd Cyng. Dylan Lewis-Rowlands diddordeb, a daeth y Cyng. Kerry Ferguson i’r gadair.

 

Minutes of the General Management Committee el don Monday 10 June 2024

 

It was RESOLVED to approve the minutes with the following amendments:

 

·         7. It was RECOMMENDED that the Town Council support the initial project.

·         11. Cllr. Dylan Lewis-Rowlands declared an interest, and Cllr. Kerry Ferguson took the chair.

 

   
56 Materion yn codi o’r Cofnodion:

 

15.1 Chwynu strydoedd: I’w drafod gan y Pwyllgor Rheolaeth Cyffredinol.

 

Ymunodd y Cyng. Mari Turner y cyfarfod.

Ymunodd y Cyng. Lucy Huws y cyfarfod.

Matters arising from the minutes

 

15.1 Street weeding: To be discussed by General Management Committee.

 

Cllr. Mari Turner joined the meeting.

Cllr. Lucy Huws joined the meeting.

 

Agenda RhC

GM Agenda

 
57 Cofnodion o’r Pwyllgor Cyllid a Sefydliadau a gynhaliwyd ar nos Lun, 19 Mehefin 2023

 

PENDERFYNWYD derbyn y cofnodion a’r argymhellion, gyda’r newid a ganlyn:

·         9 Adroddiad Archwiliad Mewnol: Diwygio i nodi argymhellion yr archwilydd mewnol fel a ganlyn:

o   Ymchwilio i’r angen am system arian mân neu gerdyn debyd.

o   Bod y gofrestr asedau yn cael ei ddyddio adeg yr adolygiad, ac yn cael ei hadolygu’n flynyddol ar gyfer asedau darfodedig.

o   Diweddaru dyddiad adolygu’r gofrestr risg

 

Minutes of the Finance & Establishments Committee el don Monday 17 June 2024

 

It was RESOLVED to approve the minutes and recommendations, with the following amendment:

·         9. Internal Audit report: Amend to specify the internal auditor’s recommendations as follows:

o   Investigate need for a petty cash or debit card system.

o   Asset register to be dated at review, and reviewed annually for obsolete assets.

o   Review date of risk register updated

 

   
58 Materion yn codi o’r Cofnodion:

 

•      8. Adnewyddiad Tŷ’r Offeiriad: Clerc i roi diweddariad ar ôl dychwelyd nôl i’r gwaith.

•      13. Gefeillio a Kronberg – 30 mlwyddiant (1997-2027): Eglurodd y Cyng. Gwion Jones y byddai’n well gan Grŵp Gefeillio Aberystwyth a Kronberg (AKT) ddathliad ar ei ben ei hun.

 

Gadawodd y Cyng. Mair Benjamin y cyfarfod.

Matters arising from the minutes

 

·         8. Presbytery refurbishment: Clerk to provide update on return to work.

·         13. Kronberg Twinning – 30 year anniversary (1997 – 2027): Cllr. Gwion Jones explained that the Aberystwyth Kronberg Twinning Group (AKT) would prefer a stand alone celebration.

 

Cllr Mair Benjamin left the meeting

 

Agenda RhC

GM Agenda

 
59 Ystyried gwariant Mis Mehefin

 

PENDERFYNWYD cymeradwyo’r gwariant.

 

Gofynnwyd bod anfonebau sy’n cael eu talu gan arian grant yn cael eu darparu ar wahân i’r rhai nad ydynt, er eglurder.

To consider June expenditure

 

It was RESOLVED to approve the expenditure.

 

It was requested, for clarity, that invoices being paid for by grant funds be provided separately from those that are not.

 

   
60 Cymeradwyo cyfrifon Mis Mai

 

PENDERFYNWYD cymeradwyo’r cyfrifon.

 

Pleidleisiodd y Cyng. Dylan Lewis-Rowlands yn erbyn hyn.

To approve May accounts

 

It was RESOLVED to approve the accounts.

 

Cllr Dylan Lewis-Rowlands voted against this.

 

   
61 Ystyried adroddiad yr Archwilydd Mewnol 2022-23

 

PENDERFYNWYD cymeradwyo’r adroddiad a oedd wedi cael ei gywiro a’i ail lofnodi gan yr Archwilydd Mewnol. Awgrymwyd y dylid nodi’r holl argymhellion gyda’i gilydd ar ddiwedd yr adroddiad ar gyfer adroddiadau yn y dyfodol.

To consider the Internal Audit report 2023-24

 

It was RESOLVED to approve the report which had been corrected and re-signed by the Internal Auditor. It was suggested that for future reports all recommendations be noted together at the end of the report.

 

   
62 Cymeradwyo’r Ffurflen Flynyddol 2023-24

 

PENDERFYNWYD cymeradwyo’r Ffurflen Flynyddol.

To approve the Annual Return 2023-24

 

It was RESOLVED to approve the Annual Return

 

   
63 Yswiriant 2024-25

 

PENDERFYNWYD cymeradwyo’r gwariant ar y ddau bolisi fel yr argymhellwyd gan y Pwyllgor Cyllid.

 

Nodwyd bod y Cynghorwyr yn bryderus ynghylch y cynnydd mewn prisiau ond yn deall mai’r rheswm oedd y cynnydd yn yr asedau (pedair coeden Nadolig metel, mannau tyfu ychwanegol i’r gymuned, offer campfa newydd ym Mhenparcau).

 

Ataliodd y Cyng Dylan Lewis-Rowlands ei bleidlais.

Insurance 2024-25

 

It was RESOLVED to approve the expenditure on both policies as recommended by the Finance Committee.

 

It was noted that the Councillors were concered about the price increase but understood the reason being due to the increased assets (four steel Christmas trees, added growing spaces for the community, new gym equipment in Penparcau).

 

Cllr Dylan Lewis-Rowlands abstained from voting.

 

   
  PENDERFYNWYD gohirio Rheol Sefydlog 3x ac ymestyn y cyfarfod tu hwnt i 9pm It was RESOLVED to suspend Standing Order 3x and extend the meeting beyond 9pm    
64 Cwestiynau sy’n ymwneud â materion tu fewn cylch gorchwyl y Cyngor hwn YN UNIG.

 

•      Meinciau Prom: Roedd safon y paentiad ar y meinciau yn wael. Cyngor Sir Ceredigion oedd yn berchen ar y meinciau hyn, nid y Cyngor Tref. Pwyllgor Rheoli Cyffredinol i drafod.

•      Mannau Gwyrdd: Gwelyau blodau gwag ar y prom i gael sylw.

•      Polion baneri: Roedd un o bolion baneri’r Cyngor Tref ger y Castell wedi ei ddifrodi ac angen ei atgyweirio cyn gynted â phosib.

•      Placiau: Y Clerc i holi am gofrestr/polisïau ar gyfer placiau ar feinciau.

•      Baneri: Y Clerc i sicrhau trefn gytunedig o gyhwfan baneri.

•      Postyn bys y Stryd Fawr: postyn wedi’i ddifrodi ers cryn amser ac angen ei atgyweirio cyn gynted â phosib.

•      Jeti: Gofynnwyd am amserlen ar gyfer atgyweiriadau.

•      Arwyddion Tref: Gofynnwyd am ddiweddariad ar gynigion ar gyfer arwyddion croeso Aberystwyth newydd.

•      Yn dilyn y cwestiynau uchod, awgrymwyd bod y Pwyllgor Rheolaeth Cyffredinol yn ystyried drafftio log o benderfyniadau er mwyn cadw cofnod o benderfyniadau’r Cyngor.

Questions relating ONLY to matters in this Council’s remit

 

·         Prom Benches: The quality of the painting of the benches was poor. These benches were owned by Ceredigion County Council, not the Town Council. General Management Committee to discuss.

·         Green Spaces: Empty flower beds on the prom to be addressed

·         Flag poles: One of the Town Council’s flag poles by the Castle was damaged and in need of repair as soon as possible.

·         Plaques: The Clerk to enquire about a register/policies for plaques on benches.

·         Flags: The Clerk to ensure flags are flown in line with agreed policy.

·         Fingerpost Great Darkgate Street: post still damaged after quite some time and in need of repair as soon as possible.

·         Jetty: A timeline was requested for repairs.

·         Town Signs: An update was requested on proposals for new Aberystwyth welcome signs.

·         Following the questions above, it was suggested that the General Management Committee consider drafting a log of decisions in order to keep a track of Council decisions

 

Agenda RhC

GM Agenda

 
65 Ceisiadau cynllunio

 

Dim

Planning applications

 

None

 

   
66 Adroddiadau YSGRIFENEDIG gan gynrychiolwyr ar gyrff allanol

 

Dosbarthwyd yr adroddiadau canlynol trwy e-bost:

 

•      Cymdeithas Pobl mewn Partneriaeth Aberystwyth ac Esquel (Cyng Emlyn Jones). Cardiau o ddiolch i’w hanfon at Roger a Mercedes Mills ac i’r Athro Stephen Tooth am eu cyfraniad estynedig i’r grŵp dros y blynyddoedd

•      Cymdeithas Teithwyr Rheilffordd Amwythig Aberystwyth -SARPA. (Cyng Jeff Smith)

•      GAG (Grŵp Aberystwyth Gwyrddach) (Cyng Jeff Smith)

•      CSCC (Cyng Jeff Smith)

•      Grŵp ymddiriedolwyr y gofeb rhyfel (Cyng. Maldwyn Pryse – adroddiad y Maer)

 

 

WRITTEN Reports from representatives on outside bodies

 

The following reports were circulated via email:

 

·         Aberystwyth and Esquel People in Partnership Association (Cllr Emlyn Jones). Cards of thanks to be sent to both Roger and Mercedes Mills and to Prof. Stephen Tooth for their extended contribution to the group over the years

·         Shrewsbury Aberystwyth Rail Passengers Association -SARPA.  (Cllr Jeff Smith)

·         GAG (Greener Aberystwyth Group) (Cllr Jeff Smith)

·         NICW (Cllr Jeff Smith)

·         War Memorial Trust (Cllr. Maldwyn Pryse – Mayoral report)

 

 

   
67 Gohebiaeth

 

Correspondence    
  Dim None    

 

Agenda:

Cyngor Tref   ABERYSTWYTH   Town Council

11 Stryd y Popty / Baker St

Aberystwyth

SY23 2BJ

    council@aberystwyth.gov.uk                           www.aberystwyth.gov.uk

01970 624761

Maer Aberystwyth Mayor: Y Cyng. / Cllr. Maldwyn Pryse

 

19.6.2024

 

Annwyl Gynghorydd / Dear Councillor

 

Fe’ch gelwir i fynychu Cyfarfod o’r CYNGOR LLAWN, i’w gynnal o bell ac yn y Siambr ar Nos Lun 24 Mehefin 2024 am 18:30.

 

You are summoned to attend the a Meeting of FULL COUNCIL to be held remotely and in the Chamber at 11 Baker Street, Aberystwyth, on Monday, 24 June 2024 at 18:30.

 

Agenda

 

 

46 Presennol

 

Present
47 Ymddiheuriadau ac absenoldeb

 

Apologies & absences
48 Datgan Diddordeb ar faterion sy’n codi o’r Agenda

 

Declaration of Interest on Matters arising from the Agenda
49 Cyfeiriadau Personol Personal References
50 Adroddiad ar Weithgareddau’r Maer

 

Mayoral Activity Report
51 Cofnodion o Gyfarfod Blynyddol y Cyngor Llawn a gynhaliwyd nos Lun, 20 Mai 2024 i gadarnhau cywirdeb

 

Minutes of the Annual Meeting of Full Council held on Monday, 20 May 2024 to confirm accuracy
52 Materion yn codi o’r Cofnodion

 

Matters arising from the minutes
53 Cofnodion cyfarfod y Pwyllgor Cynllunio a gynhaliwyd nos Lun 3 Mehefin 2024, i gadarnhau cywirdeb

 

Minutes of the Planning Committee meeting held on Monday 3 June 2024, to confirm accuracy

 

54 Materion yn codi o’r Cofnodion

 

Matters arising from the minutes

 

55 Cofnodion cyfarfod y Pwyllgor Rheolaeth Cyffredinol a gynhaliwyd nos Lun 10 Mehefin 2024, i gadarnhau cywirdeb

 

Minutes of the General Management Committee meeting held on Monday 10 June 2024, to confirm accuracy

 

56 Materion yn codi o’r Cofnodion

 

Matters arising from the minutes

 

57 Cofnodion cyfarfod y Pwyllgor Cyllid a gynhaliwyd nos Lun 17 Mehefin 2024, i gadarnhau cywirdeb

 

Minutes of the Finance Committee meeting held on Monday 17 June 2024, to confirm accuracy

 

58 Materion yn codi o’r Cofnodion

 

Matters arising from the minutes

 

59 Ysturied gwariant Mis Mehefin To consider June expediture

 

60 Cymeradwyo cyfrifon Mis Mai

 

To approve May accounts

 

61 Ystyried adroddiad yr Archwilydd Mewnol 2023-24 To consider the Internal Auditor report 2023-24

 

62 Cymeradwyo’r Ffuflen Flynyddol 2023-24

 

To approve the Annual Return 2023-24
63 Yswiriat 2024-25

 

Insurance 2024-25
64 Cwestiynau sy’n ymwneud â materion tu fewn cylch gorchwyl y Cyngor hwn YN UNIG Questions relating ONLY to matters in this Council’s remit

 

65 Ceisiadau cynllunio

 

Planning applications
66 Adroddiadau YSGRIFENEDIG gan gynrychiolwyr ar gyrff allanol

 

WRITTEN Reports from representatives on outside bodies
67 Gohebiaeth

 

Correspondence

Yr eiddoch yn gywir/ Yours sincerely

Will Rowlands

Clerc Tref  Aberystwyth Town Clerk

 

…………………………………………

 

Gall y cyhoedd fynychu’r Cyngor trwy gysylltu gyda Swyddfa’r Cyngor Tref am fanylion

01970 624761 / council@aberystwyth.gov.uk

Members of the public can attend the Council by contacting the Town Council Office for details