General Management

13/05/2013 at 6:30 pm

Minutes:

MINUTES OF A MEETING OF THE GENERAL MANAGEMENT COMMITEE HELD IN THE MEETING ROOM, 11 BAKER STREET, ABERYSTWYTH ON MONDAY 13TH MAY 2013 AT 6.30PM

 

Present:Councillor Ceredig Wyn Davies

Councillor J Aled Davies

Councillor Kevin Price

Councillor Steve Davies

Councillor Endaf Edwards

Councillor Mererid Jones

Councillor Jeff Smith

Councillor Brian Davies

Councillor Brenda Haines

Councillor Martin Shewring

 

Apologies:                Councillor Dylan Lewis

Councillor Wendy Morris-Twiddy

Councillor Sue Jones-Davies

Councillor Mair Benjamin

Councillor Mark Strong

 

  1. Declarations of Interest

There were none recorded.

 

  1. Correspondence
  1. Llanbadarn Fawr CC-A meeting to discuss shared storage would take place in the near future.
  2. Chess- Mr Allan Lewis of Ceredigion County Council asked for Aberystwyth Town Council to consider the possibility of the Town hosting the GB chess championships in 2014.

Members were fully supportive in principle and suggested further discussion in the forthcoming finance meeting.

 

  1. Air Display

An e mail asking for Aberystwyth Town Council to consider the introduction of an air display in Aberystwyth was discussed.

The Town Clerk was asked to seek potential dates and costs for this event and report back.

 

 

  1. Community Toilet Scheme

A letter discussing the above was received. It was agreed to circulate the letter for members information and action.

 

  1. Report on new council accommodation

This matter was discussed and following the comprehensive discussion it was decided to invite Mr Huw Bates to a meeting of full council to discuss any issues that members might have with parts of the lease before a final decision was made. Members were aware that the matter was stating to drag on..

 

  1. Updates on Resolutions.

The Town Clerk reported that he was still waiting for the database to be delivered from Cllrs Price and Strong.

The list of updates was up to date and this list was scrutinised in detail with many being deleted as completed. The Town Clerk gave verbal details of many of the points and progress relating to others.  The revised list would be produced for inspection by the next meeting.

 

  1. Crossing in Gt Darkgate Street, Aberystwyth

Councillor Davies reported that the crossing lights had been removed and there was no date for replacement. Following discussion it was RESOLVED to write to the Trunk Roads Agency and voice concern at the current situation and to ask for immediate replacement.

 

  1. Cleaning services and Probation service

The Town Clerk was shortly to have a meeting with the probation team and was given permission to spend on equipment to progress the issue of cleaning the local bus shelters.

 

  1. Festive Lighting Infrastructure

It was reported that the new breakout boxes would now be fitted in June. Members expressed concern at the slippage in this matter and stated that should there be any more slippage in the replacement contract then an external provider would be employed and the cost sent to the original contractor.

 

  1. Recycling facilities in Aberystwyth

The Town Clerk was still waiting for an update on costs in this matter. The request for CCTV coverage had not yet been resolved.

It was RESOLVED to chase the matter and to report back at the earliest opportunity as this matter was now dragging on.

 

  1. Council Furniture

The Town Clerk gave a verbal report on a recent visit to a local storage facility where 68 leather chairs, 12 leather topped desks and a large oak table were in storage for the Town Council.

He explained that Ceredigion County Council were paying the storage charge and were keen to cease the contract.

Members were keen to return the furniture to Town Council use and this could only happen when the lease negotiations had taken place.

 

  1. Promenade Management

This matter was deferred to a future meeting.

 

12.Minutes of a Finance Committee meeting held on 20th May 2013

Following reading for clarity and accuracy the minutes of a meeting held on 20th May 2013 were RESOLVED to be accepted and adopted.