COFNODION / MINUTES

Cyng. Talat Chaudhri (Cadeirydd)

Cyng. Alun Williams

Cyng. Brian Davies

Cyng. Jeff Smith

Cyng. Dylan Lewis-Rowlands (Eitemau 1 i 8 yn unig)

Cyng. Maldwyn Pryse

Cyng. Emlyn Jones

Cyng. Kerry Ferguson

Yn mynychu

Cyng. Mark Strong

Will Rowlands (Clerc)

Carol Thomas (Cyfiethydd)

Cllr. Talat Chaudhri (Chair)

Cllr. Alun Williams

Cllr. Brian Davies

Cllr. Jeff Smith

Cllr. Dylan Lewis-Rowlands (Items 1 to 8 only)

Cllr. Maldwyn Pryse

Cllr. Emlyn Jones

Cllr. Kerry Ferguson

In attendance

Cllr. Mark Strong

Will Rowlands (Clerk)

Carol Thomas (Translator)

Yn absennol efo ymddiheuriadau:

·         Dim

Yn absennol heb ymddiheuriadau:

·         Cyng. Umer Aslam

Absent with apologies:

·         None

Absent without apologies:

·         Cllr. Umer Aslam

Dim

None

Dim

None

Codwyd y pwyntiau canlynol:

·         1121 Deunydd swyddfa ac ysgrifennu: Roedd y pennawd wedi’i orwario oherwydd prynu cadeiriau swyddfa wrth symud swyddfeydd.

·         1932 Costau Marchnad yr Hen Dref: Gwariwyd 61.5% ar y pennawd, ond disgwylir iddo aros o fewn y gyllideb.

·         1939 Rhandiroedd a Mannau Tyfu: Gwariwyd 82.9% ar y pennawd, ond disgwylir iddo aros o fewn y gyllideb.

·         1942 Sul y Cofio: Costau heb eu cyfrif eto, fodd bynnag disgwylir gorwariant oherwydd cost cau ffyrdd a thorchau.

ARGYMHELLWYD cymeradwyo’r cyfrifon.

The following points were raised:

·         1121 Stationery & office Supplies: Heading was overspent due to purchase of office chairs on moving offices.

·         1932 Old Town Market costs: Heading was 61.5% spent, but expected to remain within budget.

·         1939 Allotments & Growing Spaces: Heading was 82.9% spent, but expected to remain within budget.

·         1942 Remembrance Sunday: Costs not yet accounted, however overspend expected due to cost of road closure and wreaths.

It was RECOMMENDED to approve the accounts.

Dosbarthwyd cofrestr asedau ddiwygiedig, gyda diwygiadau i nifer yr asedau a yswiriwyd. Roedd rhai asedau risg isel, megis parc sglefrio Parc Kronberg, i fod heb eu hyswirio, a thrwy hynny, gobeithio, yn lleihau premiwm yswiriant blynyddol y Cyngor.

Cafwyd cynnig gan y Cyng. Jeff Smith ac eiliwyd gan y Cyng. Mark Strong i beidio ag yswirio Cadwyn y Maer. Gofynnwyd am bleidlais wedi’i chofnodi:

Pleidleisiodd yr aelodau canlynol o blaid peidio ag yswirio Cadwyn y Maer:

·         Cllr. Jeff Smith

·         Cllr. Mark Strong

Pleidleisiodd yr aelodau a ganlyn yn erbyn peidio ag yswirio Cadwyn y Maer:

·         Cllr. Talat Chaudhri

·         Cllr. Brian Davies

·         Cllr. Kerry Ferguson

·         Cllr. Owain Hughes

·         Cllr. Emlyn Jones

·         Cllr. Maldwyn Pryse

Ataliodd yr aelodau canlynol eu pleidlais:

·         Cllr. Dylan Lewis-Rowlands

Ni phasiwyd y cynnig a byddai Cadwyn y Maer yn parhau i gael ei hyswirio.

ARGYMHELLWYD cael prisiad proffesiynol o Gadwyn y Maer.

Byddai’r Clerc yn diwygio’r gofrestr asedau yn dilyn adborth y cyfarfod cyn i’r Cyngor Llawn ei ystyried. Cysgodfannau bws i’w cynnwys fel asedau yswiriedig.

An amended asset register was circulated, with amendments to the number of assets insured. Some low risk assets, such as Parc Kronberg skatepark, were to be uninsured, thereby hopefully reducing the Council’s annual insurance premium.

A motion was made by Cllr. Jeff Smith and seconded by Cllr. Mark Strong to not insure the Mayoral Chain. A recorded vote was requested:

The following members voted in favour of not insuring the Mayoral Chain:

·         Cllr. Jeff Smith

·         Cllr. Mark Strong

The following members voted against not insuring the Mayoral Chain:

·         Cllr. Talat Chaudhri

·         Cllr. Brian Davies

·         Cllr. Kerry Ferguson

·         Cllr. Owain Hughes

·         Cllr. Emlyn Jones

·         Cllr. Maldwyn Pryse

The following members abstained from voting:

·         Cllr. Dylan Lewis-Rowlands

The motion was not passed and the Mayoral Chain would remain insured.

It was RECOMMENDED to obtain a professional valuation of the Mayoral Chain.

The Clerk would amend the asset register following the meeting’s feedback ahead of consideration by Full Council. Bus shelters to be included as insured assets.

Roedd yr adroddiad drafft wedi’i ddosbarthu ymlaen llaw a nodwyd ei gynnwys.

The draft report had been circulated prior and its contents were noted.

Dosbarthwyd rhestr blannu ar gyfer blodau gwely blynyddol, ynghyd â phrisiau a gafwyd gan dri chyflenwr. Codwyd y pwyntiau a’r cwestiynau canlynol:

·         A ellid darparu blodau a phlanhigion ychwanegol ar hyd Y Ro Fawr? I’w ystyried mewn ymgynghoriad â Chyngor Sir Ceredigion ynghylch eu gwaith datblygu ar bromenâd y De.

·         A ellid gosod blodau neu blanwyr ychwanegol ar y Stryd Fawr? Byddai angen ystyriaeth bellach i’r math o blanwyr, blodau a lleoliadau posibl.

·         Nodwyd bod rhai gwelyau blodau yn ymddangos yn eithaf gwastad, a byddai mwy o amrywiaeth o blanhigion o wahanol uchder a maint yn well.

·         Nodwyd bod gan drefi eraill ledled Cymru yn aml ffyrdd gwahanol a dyfeisgar o ddarparu blodau ac y gallent fod yn ffynhonnell ddefnyddiol o syniadau a gwybodaeth. Er enghraifft, llwyddodd Llandudno i blannu llwyni amrywiol ar hyd eu promenâd, a darparodd Llanelli fasgedi blodau yn hongian o bolion lampau.

·         A fyddai cynlluniau i osod planwyr basgedi rhwystr ger cloc y dref ar ben y Stryd Fawr yn golygu cael gwared ar y tyfiant eiddew yno? Nid oedd hyn yn cael ei ffafrio yn gyffredinol, gan fod yr eiddew yn darparu rhywfaint o wyrddni trwy gydol y flwyddyn.

ARGYMHELLWYD symud ymlaen gyda’r rhestr blannu gan ddefnyddio’r contractwr lleol oedd wedi cynnig gwerth gorau.

Cyfarfod gweithgor blodau i’w drefnu.

Gadawodd y Cyng. Dylan Lewis-Rowlands y cyfarfod.

A planting list for annual bedding flower was circulated, along with prices obtained from three suppliers. The following points and questions were raised:

·         Could additional flowers and planters be provided along South Marine Terrace? To be considered in consultation with Ceredigion County Council regarding their development works to the South promenade.

·         Could additional flowers or planters be installed on Great Darkgate Street? Further consideration would be needed into the type of planter, flowers and possible locations.

·         It was noted that some flower beds appear quite flat, and greater variety of plants of different heights and sizes would be preferable.

·         It was noted that other towns across Wales often have different and ingenious ways of providing flowers and could be a useful source of ideas and information. For example, Llandudno successfully plant various shrubs along their promenade, and Llanelli provided flower baskets hanging from lampposts.

·         Would plans to install barrier basket planters near the town clock at the top of Great Darkgate Street involve removal of the ivy growth there? This was generally not favoured, as the ivy provides some greenery all year round.

It was RECOMMENDED to proceed with the planting list, using the local contractor who had offered best value.

Flowers working group meeting to be arranged.

Cllr. Dylan Lewis-Rowlands left the meeting.

Cyfarfod blodau

Flowers meeting

Dosbarthwyd dyfynbris ar gyfer modiwl cyfriflyfr pryniant gan ddarparwr meddalwedd presennol y Cyngor. Byddai’r modiwl hwn yn helpu i symleiddio’r broses gyfrifo a lleihau’r amser a gymerir i baratoi cyfrifon, gan arwain at arbediad yng nghostau’r cyfrifydd.

Byddid yn gofyn am ragor o wybodaeth cyn gwneud penderfyniad, gan gynnwys:

·         Costau i symud i system cwmwl gyda darparwr presennol y Cyngor.

·         Dyfynbrisiau gan ddarparwyr meddalwedd eraill.

Nodwyd rhai pryderon ynghylch darpariaeth dwyieithog, a fyddai’n bwynt i’w ystyried gydag unrhyw feddalwedd.

A quotation for a purchase ledger module from the Council’s current software provider was circulated. This module would help streamline the accounting process and reduce the time taken to prepare accounts, thereby resulting in a saving in accountant’s costs.

Further information would be requested before making a decision, including:

·         Costs to move to a cloud based system with the Council’s current provider.

·         Quotations from other software providers

Some concerns were noted regarding bilingual functionality, which would be a point for consideration with any software.

Dosbarthwyd dyfynbrisiau ar gyfer gwaith i’r cafnau ar hyd wal ddeheuol yr hen Eglwys. Roedd hyn yn cynnwys prisiau ar gyfer gwteri UPVC, dur a haearn bwrw.

Ni ellid gwneud unrhyw benderfyniad, gan y byddai angen dyfynbrisiau ychwanegol gan wahanol gyflenwyr. Serch hynny, roedd haearn bwrw yn cael ei ffafrio’n gyffredinol.

Quotations were circulated for works to the guttering along the Southern wall of the former Church. This included prices for UPVC, steel and cast iron guttering.

No decision could be made, as additional quotes from different suppliers would be needed. Nevertheless, cast iron was generally favoured.

Cafwyd diweddariad gan y Clerc ar gyfanswm gwariant gros ar Neuadd Gwenfrewi ers ac yn cynnwys pryniant y safle. Roedd hyn hefyd yn cynnwys diweddariad ar werth cyfredol y safle. Prisiadau pellach i’w cael er mwyn cymharu. Gwybodaeth i’w dosbarthu trwy e-bost.

An update was provided by the Clerk on the gross total expenditure on Neuadd Gwenfrewi since and including the site’s purchase. This also included an update on the current value of the site. Further valuations to be obtained for comparison. Information to be circulated via email.

Circulate

Dosbarthwyd ail gyllideb ddrafft yn dilyn ystyriaethau cychwynnol yn y cyfarfod diwethaf. Codwyd y canlynol:

·         1935 Plannu a chynnal a chadw coed: Awgrymwyd codi hwn yn ôl i £8,000, yn dilyn gostyngiad i £5,000 yn y cyfarfod diwethaf. ARGYMHELLWYD bod swyddogion yn paratoi cynnig ar gyfer plannu coed yn 2025-26 i ganiatáu ystyriaeth wybodus o ofynion y gyllideb.

·         1940 Marchnad y ffermwyr: Pennawd i’w ddileu.

·         1934 Marchnad yr Hen Dref – Costau: I’w hailenwi’n ‘Gostau marchnad’.

Nodwyd bod gosod cyllideb yn fater pwysig iawn ac y dylai gynnwys ymgynghori â’r cyhoedd i bennu blaenoriaethau. Awgrymwyd ar gyfer cyllidebau yn y dyfodol, y dylid gwneud ymdrechion ymgynghori mewn da bryd, gydag awgrym o Awst a Medi.

A second draft budget was circulated following initial considerations at the last meeting. The following was raised:

·         1935 Tree planting & maintenance: It was suggested to raise this back to £8,000, following reduction to £5,000 at the last meeting. It was RECOMMENDED that officers prepare a proposal for tree planting in 2025-26 to allow informed consideration of the budget requirement.

·         1940 Farmers market: Heading to be deleted.

·         1934 Old Town Market – Costs: To be renamed ‘Market costs’.

It was noted that budget setting is a very important matter and should involve consultation with the public to determine priorities. It was suggested that for future budgets, consultation efforts should be made in adequate time, with a suggestion of August and September.